Oklahoma Supplier Systems #EV00000902

Venue, Lodging, and Food Services for Oklahoma Local Ag Summit Conference

This opportunity involves providing venue, lodging, and food services for the Oklahoma Local Ag Summit conference near Edmond. - Government Buyer: - Oklahoma Department of Agriculture, Food & Forestry (via OMES Central Purchasing) - Products and Services Requested: - Main conference room rental for 450 attendees, including AV equipment (microphone, podium, screen, small stage) - Multiple breakout rooms with AV and seating for 30-100 people - Onsite lodging: 35 hotel rooms for conference participants - Food services: continental breakfast and buffet lunch for two days, with menus and pricing required - 30-40 vendor tables in hallway or near meeting rooms - Beverage stations and parking for at least 350 vehicles - Unique or Notable Requirements: - Bidders must provide facility photos, maps, AV price sheets, and details on room rates - Award based on best-value criteria: cost, availability, location, venue presentation, and local attractions - No specific OEMs or vendors named; open to all qualified suppliers - Contract term is one year with no renewal option

Description

The Oklahoma Department of Agriculture is soliciting bids for facility rental and food services for the Oklahoma Local Ag Summit conference scheduled for January or February 2027. The event requires a main room to hold 450 people with AV equipment and multiple breakout rooms with specific seating arrangements and AV needs. The contract term is one year with no renewal option, and the award will be based on best-value criteria including cost, availability, location, venue presentation, and local attractions. Bidders are allowed to submit multiple bids, and the event is a sealed RFx with a response deadline of May 19, 2026.

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