Mississippi Procurement Portal #3170035573

District-Wide VOIP and IP Intercom System for Hattiesburg Public School District

The Hattiesburg Public School District (HPSD) is seeking proposals for a district-wide, turn-key VOIP and IP Intercom system to modernize communications across all school and support sites. - Government Buyer: - Hattiesburg Public School District (HPSD), Office of the Superintendent - OEMs and Vendors Mentioned: - Preferred OEMs: Fortinet (Fortivoice PBX, Fortifone phones), Algo Communication Products (Algo speakers and notifiers), Aruba (network switches), Syn-Apps (Revolution Notification Platform) - Products and Quantities Requested: - On-premise PBX system (hardware or virtual appliance) - 510 classroom and administrative phones (preferred: Fortifone FON-280B, FON-380B or equivalent) - IP-based intercom system components (preferred: Algo 8180, 8188, 8186, 8128 or equivalent) - Notification software (preferred: Revolution Notification Platform or equivalent) - Aruba 6200CX Campus Series Switches with 7-year Aruba Central licensing - CAT 6 plenum-rated cabling, cable management, conduit, and fiber as needed - Services Requested: - Complete installation, configuration, and deployment of all systems - Support and maintenance, including replacement hardware, technical support, and network engineering - Unique or Notable Requirements: - Mandatory vendor walkthroughs at all district sites - Integration with existing systems and minimal disruption to school activities - Evaluation based on total cost of ownership, features, vendor proximity, references, and compatibility - Both printed and digital proposal submissions required - Place of Performance: - All HPSD schools and support facilities in Hattiesburg, MS, including Hattiesburg High School, N.R. Burger Middle School, multiple elementary schools, district office, maintenance, warehouse, and technology department

Description

The Hattiesburg Public School District is soliciting sealed bids for a turn-key VOIP (Voice over IP) and IP (Internet Protocol) Intercom system. The procurement includes purchase, installation, and deployment of an on-premise, IP-based VOIP and Intercom system for district-wide communication and location-based notification. The district seeks to replace its cloud-hosted PBX system and analog intercom system at all school sites with an on-premise PBX system and integrated notification software. Bids must be submitted by 10:00 A.M. on April 24, 2026, and a mandatory vendor walkthrough is scheduled for April 13 and 14, 2026. The contract will be awarded to the lowest and best responsible bidder.

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