City of Laredo Ionwave #Informal RFP Inventory Platform

Cloud-Based Inventory Management Platform for Laredo Convention & Visitors Bureau

The City of Laredo Convention & Visitors Bureau (CVB) is seeking proposals for a cloud-based inventory management platform to centralize and streamline inventory tracking across multiple CVB locations. - Government Buyer: - City of Laredo, Convention & Visitors Bureau (CVB), Financial Services and Purchasing Division - OEMs and Vendors: - No specific OEMs or vendors are named; open to all qualified providers of cloud-based inventory management solutions - Products/Services Requested: - Cloud-based inventory management platform (SaaS) - Must support quantity-based SKU and variant tracking for approximately 500 SKUs - Optional support for serialized tracking - Multi-location inventory tracking (at least six locations) - Barcode scanning capability - Role-based access for approximately 12 internal users - Inventory alerts and order fulfillment tracking - Integration with Square for inventory and sales synchronization (real-time preferred; batch acceptable with deployment plan) - Optional integration with Simpleview CRM - Mobile access required (native app preferred; responsive browser-based acceptable) - No external user access required - Phased deployment approach preferred - Ongoing support and maintenance to be itemized - Optional hardware recommendations to be priced separately - Unique or Notable Requirements: - Implementation and onboarding services, including data setup, limited migration from spreadsheets/manual records, and staff training - Local vendor preference (5%) applies - Conflict of Interest Questionnaire required - Proposals must be submitted electronically or by hand delivery (no mail, email, fax, or telegraph) - City reserves the right to reject any or all bids and waive minor irregularities

Description

The City of Laredo is soliciting proposals for an inventory management platform for the Laredo Convention and Visitors Bureau (LCVB). The procurement is an Informal Request for Proposal (RFP) issued on April 13, 2026, with a response deadline of April 22, 2026. The City prefers a cloud-based solution that supports quantity-based inventory tracking at the SKU and variant level, with optional future support for serialized tracking. The system should support mobile access, preferably via a native mobile application, and include integration with Square for inventory and sales synchronization. The City encourages phased deployment and requires the system to be substantially live within the initial 5-month term, which includes implementation and operational use. Vendors must submit bids electronically or by hand delivery; mailed, email, telegraphic, or facsimile bids will not be considered. The City applies a 5% local vendor preference and reserves the right to reject any or all bids and waive minor irregularities.

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