SAM #19TH2026Q0028

Comprehensive Event Management for American Fair: Freedom 250 in Thailand

The U.S. Embassy Bangkok is seeking a contractor to organize the American Fair: Freedom 250 event in Nakhon Ratchasima, Thailand, celebrating the 250th anniversary of American independence. - Government Buyer: - U.S. Embassy Bangkok, Public Affairs Office, GSO/Contracting & Procurement Office - Event Details: - American Fair: Freedom 250 at Mayfair Market, Nakhon Ratchasima - Focus on American culture, entrepreneurship, and innovation - Includes interactive programming, themed zones, booths, and live performances - Products/Services Requested: - Comprehensive event planning and coordination - Fair design and execution (themed zones, activities, performances) - Promotion and marketing (influencer marketing, media content, social media) - Event management and on-site support (logistics, staffing, technical, medical, waste management, lighting, signage) - Post-event reporting (attendee surveys, highlight video, photo album, final report) - Defense Base Act (DBA) insurance for contract employees - Unique/Notable Requirements: - Firm fixed-price contract for the entire project - VAT is excluded due to U.S. government tax exemption - Compliance with U.S. Embassy branding and communication guidelines - Deliverables include detailed post-event reporting and media reach analysis - No specific OEMs or commercial vendors are named in the solicitation - Place of performance is Mayfair Market, Nakhon Ratchasima, Thailand; oversight and coordination with U.S. Embassy Bangkok; contracting office is at the U.S. Department of State, Washington, DC

Description

Enclosed is a Request for Quotations (RFQ) for American Fair: Freedom 250 in Nakhon Ratchasima. If you would like to submit a quotation, follow the instructions in Section 3, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Questions regarding this solicitation may be submitted no later than 15:00 PM (Bangkok time) on May 1, 2026 to e-mail: soontare@state.gov

Quotations are due by May 20, 2026 on or before 15:00 PM (Bangkok time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to e-mail: soontare@state.gov with the subject: "Quotation Enclosed for RFQ 19TH2026Q0028 – American Fair: Freedom 250 in Nakhon Ratchasima. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following: 1. SF-1449 2. Section 1, Pricing 3. Additional information as required in Section 3

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