PIEE #W912KZ26RA003

Lodging and Refreshment Services for KYARNG 201st Engineer Battalion Yellow Ribbon Event

This procurement supports the Kentucky Army National Guard's 201st Engineer Battalion Yellow Ribbon Reintegration Program event. - Government Buyer: - Kentucky Army National Guard (USPFO ACTIVITY KY ARNG) - Products/Services Requested: - Lodging accommodations for approximately 170 attendees (about 120 rooms: 85 double/queen, 35 king beds) for the night prior to the event - Lodging must be near the Boyd Convention and Arts Center or within a 50-mile radius in Kentucky - Vendor must provide cancellation policy and room block flexibility - Refreshment services for 400 attendees on event day (snacks and beverage stations) - Includes a dedicated children's refreshment station for 25 children (snacks such as Goldfish crackers, apples/apple sauce, chocolate chip granola bars) - Beverage service: coffee (0700-1200), water (0700-1500) - One attendant required to manage refreshment stations - Notable Requirements: - Set aside for small businesses - Compliance with all specifications in the statement of work - Award based on lowest price, subject to availability of funds - Current SAM registration required - OEMs/Vendors: - No specific OEMs or vendors are named in the solicitation or attachments

Description

NOTICE TO OFFERORS: SUBJECT TO AVAILABILITY OF FUNDS (SAF) and CONGRESSIONAL MANDATE1.0. Availability of Funds: Pursuant to FAR 52.232-18 (Availability of Funds), funds are not presently available for this effort. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.1.1. High Priority and Mandated Funding Anticipation: Offerors are expressly advised that this requirement is designated as a High Priority. It is a Congressionally Mandated requirement established by the 2008 National Defense Authorization Act (NDAA), Section 582 of Public Law 110-181. Because of this statutory mandate, funding is anticipated to be allocated expeditiously once appropriations are released. Offerors shall prepare and submit their proposals with the understanding that contract award is highly anticipated, and pricing/validity periods should be maintained accordingly.2.0. NGKY intends to award a firm fixed price contract for Lodging the night of 28 May 2026 and Light Refreshments on 29 May 2026 for the FY26 Yellow Ribbon Reintegration Program (YRRP) Event to support the 201st EN BN at Boyd Convention and Arts Center, 15605 State Route 180, Catlettsburg, KY 41129, see attached statement of work specifications.2.1. NGKY intends to award a firm fixed price contract to a responsible offeror whose quote meets or exceeds our requirements under the authority of FAR part 12 Acquisition of Commercial Products and Commercial Services. Any quote that does not meet the specifications will not be considered for award. We intend to evaluate offers and award the contract without discussions.2.2. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The contractor is responsible for all costs related to making the property available for use, such as payment of all transportation, installation or rehabilitation costs. Offerors must have a current registration in the System for Award Management (SAM) at https://www.sam. gov as of the date that quotes are due. Offerors must maintain a current registration in SAM for the entire duration of the purchase order and to facilitate disbursement of payments. Offerors shall ensure all representations and certifications are current in SAM as a condition of award.3.0. This requirement is 100% set-aside for [Small Business], and only qualified offerors may submit quotes.3.1. Pricing submitted by each vendor will be evaluated to ensure that the proposal provided by the contractor quotes the requirement in its entirety. A single firm fixed price award shall be made on the basis of Lowest Price, the Government will evaluate pricing in accordance with FAR 12.204(a) to determine if the offerors proposed price is fair and reasonable. Although the Government intends to award without discussions, if the price is not determined to be fair and reasonable, negotiation may commence. The Government reserves the right to seek additional information if required to determine fair and reasonable.

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