SAM #36C24226Q0554

Sole Source Procurement: TrackCore OR Inventory Management Software & RFID Licenses for Manhattan and Brooklyn VA Medical Centers

This opportunity involves a sole source procurement by the Department of Veterans Affairs for TrackCore Operating Room Inventory Management Software and RFID licenses at the Manhattan and Brooklyn VA Medical Centers. - Sole source, firm fixed price contract to LPIT Solutions, Inc. (OEM of TrackCore) - Products required: - Two annual TrackCore OR software licenses (one each for Manhattan and Brooklyn campuses) - Annual RFID license for ten RFID units - Scope includes: - Software updates, technical support, system maintenance, and security updates - Integration of RFID tracking for surgical inventory and implant management - Period of performance: - Base year plus two option years (annual renewals) - Purpose and impact: - Supports surgical readiness, implant safety, infection prevention, and regulatory compliance - High clinical and operational importance for Veterans' surgical care - Place of performance: - Margaret Cochran Corbin VA Medical Center (Manhattan) - Brooklyn VA Medical Center - LPIT Solutions, Inc. is the sole OEM/vendor for these products; no known direct competitors for TrackCore - Estimated contract value is not specified but likely in the low to mid six-figure range over three years

Description

Notice of intent to award a sole source, BPA Base Year plus Two Option Years, firm fixed price contract to LPIT Solutions, Inc.

SOL: 36C24226Q0554 DUE: 4/28/2026, 1600 EST. SET ASIDE: N/A NAICS: 513210 Software Publishers. POP STATE: 30 Days ARO AGENCY: Department of Veterans Affairs; Margaret Cochran Corbin VA Medical Center, 423 East 23rd Street, New York, NY 10010. Email: Jonatan.rondon@va.gov

The Department of Veterans Affairs, Margaret Cochran Corbin VA Campus, intends to award a sole source, BPA base plus two option years, firm fixed price contract to LPIT Solutions, Inc. under the authority of RFO FAR12.201-1 to LPIT Solutions, Inc., 25 Commerce Avenue SW, Suite 200, Grand Rapids, MI 49503 for their TrackCore Inventory Management Software Licenses.

The VA NYHHS, Margaret Cochran Corbin Campus requires the procurement of TrackCore Operating Room (OR) inventory management software and associated RFID functionality to support surgical inventory tracking, implant management, and regulatory compliance.

TrackCore Operating Room software is an inventory and implant tracking system used in surgical environments to manage:

Implantable devices (e.g., orthopedic implants, cardiac devices) High-value surgical supplies Lot and serial number tracking Expiration date monitoring RFID-enabled real-time inventory visibility Recall management Regulatory documentation and reporting

At VA NYHHS, TrackCore shall ensure that the right implant or supply is available, tracked, and documented for each veteran surgical case.

This system has direct clinical, safety, and operational impact on Veterans receiving surgical care.

It affects:

Surgical readiness Implant safety Infection prevention Regulatory compliance Case delays and cancellations Financial stewardship of government resources

Criticality to Veteran Access to Care

Patient Safety HIGH CRITICALITY

Tracks lot/serial numbers of implanted devices. Enables rapid identification if a manufacturer recall occurs. Reduces risk of expired or incorrect implants being used. Supports accurate documentation in the medical record.

Impact if unavailable:

Increased risk of implant errors. Delays in recall notification. Manual tracking increases human error risk.

Surgical Case Continuity HIGH CRITICALITY

Ensures implants are in stock prior to surgery. Prevents last-minute case cancellations due to missing supplies. Provides real-time visibility of inventory levels.

Impact if unavailable:

Case delays or cancellations. Increased wait times for Veterans. Reduced OR efficiency.

Infection Control & Quality Assurance HIGH CRITICALITY

Tracks expiration dates. Assists in identifying products linked to infection clusters. Maintains traceability for quality investigations.

Impact if unavailable:

Increased infection risk exposure. Delayed FboNotice cause investigations.

Regulatory & Accreditation Compliance HIGH CRITICALITY

Supports documentation required by oversight bodies. Maintains implant traceability standards. Ensures compliance with federal healthcare documentation requirements.

Impact if unavailable:

Risk of non-compliance findings. Potential accreditation or audit deficiencies.

Overall Criticality Assessment

This system is mission-support critical to Surgical Services operations. It directly supports:

Veteran patient safety Surgical continuity Regulatory compliance Implant traceability Infection prevention Objectives/Requirements The Contractor shall provide: Two (2) TrackCore Operating Room Software Annual Licenses Full access to TrackCore OR inventory management platform Software updates and version upgrades Technical support System maintenance and security updates TrackCore RFID Annual License for Ten (10) RFID Units Licensing for ten (10) RFID readers/devices currently deployed RFID tracking functionality integration with OR software System support and firmware updates as applicable The software and RFID licensing shall ensure uninterrupted system functionality for the duration of the contract period. Base Year: 05/15/2026 05/14/2027 TrackCore Annual License Brooklyn TrackCore Annual License Manhattan TrackCore RFID Annual License (10 units) Option Year One: 05/15/2027 05/14/2028 TrackCore Annual License Brooklyn TrackCore Annual License Manhattan TrackCore RFID Annual License (10 units) Option Year Two: 05/15/2028 05/14/2029 TrackCore Annual License Brooklyn TrackCore Annual License Manhattan TrackCore RFID Annual License (10 units)

Place Of Performance

Margaret Cochran Corbin VAMC Manhattan Campus Surgical Service 423 E 23rd St. New York, NY 10010

Brooklyn VA Medical Center Surgical Service 800 Poly Place Brooklyn, NY 11209

This procurement is being conducted in accordance with FAR 13.106-1(b) (1)(ii), Soliciting from a Single Source. The NAICS code utilized for this procurement is 339112, Medical and Surgical Instruments, Equipment, and Supplies, with a Size Standard of 1,000 employees.

This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists, and no telephone or email inquiries will be accepted. No contract award will be made on the basis of proposals, or quotations received in response to this notice. Interested persons may identify their interest and capability to respond to the requirement and should furnish detailed data concerning their capabilities to provide services sought including pricing data and technical data sufficient enough to determine that a comparable source to the government is available. The government may consider all Expressions of Interest received prior to April 28th, 2026. A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses to this notice must be emailed to jonatan.rondon@va.gov and received by 16:00 hours EST on April 28th, 2026. Submitters are responsible for ensuring their EOI reaches the designated contracting officer on-time. Additional Links:VHA

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