SAM #MV477916

BNL Solicits Smaract PICOSCALE SYSTEM or Equivalent Precision Optical Components

Brookhaven National Laboratory (BNL), operated by Brookhaven Science Associates, LLC for the U.S. Department of Energy, is seeking quotes for precision optical and sensor equipment, specifically the Smaract PICOSCALE SYSTEM or equivalent components. - Government Buyer: - U.S. Department of Energy - Brookhaven Science Associates, LLC (BSA) - Brookhaven National Laboratory (BNL) - OEMs and Vendors: - Smaract (manufacturer of PICOSCALE SYSTEM and components) - Equivalent products from other manufacturers are acceptable if they meet or exceed specifications - Products/Services Requested: - Ten distinct line items, including: - PS-CTRL-V2.1-RACK PicoScale Interferometer (2 units) - PS-EM-V2.0-TAB Environmental Module (2 units) - PS-BOB-V2.0-RACK Breakout Box (2 units) - PS-SP-AT Advanced Trigger Software Package (1 unit) - PS-SH-L01-50-B-MAM Sensor Head with Titanium Sleeve (2 units) - PS-SH-C04-B-MAM Sensor Head with Alignment Window (3 units) - PS-SH-F04-100-B-MAM Compact Focusing Sensor Head (3 units) - PS-VF-APC-HV-3-KF40 Optical Fiber Vacuum Feedthrough (1 unit) - PS-ACC-PAT-APC-1.5M-APC-D Single Mode Patch Cable, 1.5m (3 units) - PS-ACC-PAT-APC-5M-APC-D Single Mode Patch Cable, 5m (3 units) - Unique or Notable Requirements: - Vendors may propose equivalent products if they meet or exceed the technical specifications and provide sufficient documentation for equivalency evaluation - All-inclusive pricing required (including freight and fees) - Delivery to Brookhaven National Laboratory, Building 98, Upton, NY - Emphasis on quality assurance, traceability, and compliance with DOE safety and packaging standards - Registration in the System for Award Management (SAM) is mandatory - Partial and early deliveries are accepted - Firm fixed pricing - Place of Performance/Delivery: - Brookhaven National Laboratory, Receiving: Building 98, Rochester St, Upton, NY 11973

Description

Kindly participate in a "FFP” (Firm Fixed Price) RFQ by Brookhaven Science Associates, LLC (herein known as BSA), operator of Brookhaven National Laboratory, with the U.S. Department of Energy (DOE) for the operation of Brookhaven National Laboratory. Can you kindly quote this requirement with a Quote in my name with the Current Date and Lead Time.  Please offer BSA any discounts available for your Best Price.

 ~~ SEE ATTACHED DRAFT PO WITH QA CLAUSES~~

Items to be quoted

Please include, if applicable, ECCN and the HTS code

~~ SEE ATTACHED DRAFT PO WITH QA CLAUSES~~

Line 1: PS-CTRL-V2.1-RACK QTY: 2.0000 EA

Line 2: PS-EM-V2.0-TAB QTY:  2.0000 EA

Line 3: PS-BOB-V2.0-RACK QTY:  2.0000 EA

Line 4: PS-SP-AT QTY: 1.0000 EA

Line 5: PS-SH-L01-50-B-MAM QTY:  2.0000 EA

Line 6: PS-SH-C04-B-MAM QTY: 3.0000 EA

Line 7: PS-SH-F04-100-B-MAM QTY: 3.0000 EA

Line 8: PS-VF-APC-HV-3-KF40 QTY: 1.0000 EA

Line 9: PS-ACC-PAT-APC-1.5M-APC-D QTY: 3.0000 EA

Line 10: PS-ACC-PAT-APC-5M-APC-D QTY:  3.0000 EA

Important Pricing/Shipping Requirements:

If items are under 150lbs, they may ship internationally on our FedEx Account; please advise on the weight of the items If the above is not possible, pricing must be all-inclusive, incorporating freight, tariffs, packing, handling, and any other associated fees for delivery to Brookhaven National Laboratory (BNL). The resulting purchase order will not include separate line items for freight or additional charges; all costs must be included in the item price.

If items are over 150lbs AND all-inclusive pricing is not available for foreign products, BNL must be listed as the Importer of Record. In such cases, Incoterms shall be DAP, and BNL’s designated freight forwarder (to be provided) must be utilized.

Please provide the following on your quote:

1.  Origin of Manufacture

2.  Unique Employee Identifier (EUI)

Please also return the following along with your quote:

1.         Published Price list: showing the items on your quote for price justification or a web screenshot (or link) of same/similar items with pricing and part number shown.

2.         System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). Registration can be performed on line at www.sam.gov.  If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration.   When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration, free of charge, from the Association of Procurement Technical Assistance Centers (APTAC), or by contacting the Federal Help Desk at 866-606-8220.

3.         Basis of Award:

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

4.         Pricing: shall remain valid for 60 days

Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

5.         Equivalent Guidelines:

The parts or model numbers are listed for reference purposes only. Any alternate products being offered shall have equivalent, or greater, performance parameters to those specified. Suppliers that are offering alternate products shall list the manufacturer, model, and part numbers for the product. When quoting an alternate product, please provide sufficient documentation to permit thorough evaluation of the equivalency of your offer to the product specified. BSA reserves the right to determine equivalency.

BNL anticipates a Firm Fixed Price Type contract.

Any resulting purchase order will be subject to the attached terms and conditions

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