SAM #HHS-OMAS-26-0001

Annual Maintenance and Repair Service for Carl Zeiss LSM 880 Confocal Microscope at NIH/NCI

This procurement seeks annual maintenance and repair services for a Carl Zeiss LSM 880 confocal microscope used at the National Cancer Institute's Optical Microscopy Core in Bethesda, MD. - Government Buyer: - National Institutes of Health (NIH), National Cancer Institute (NCI), Optical Microscopy Core, CCR/LRBGE - OEM and Vendor: - Carl Zeiss Microscopy, LLC is the original equipment manufacturer (OEM) and sole authorized service provider - Products/Services Requested: - Annual Protect Premium Service Agreement for Carl Zeiss LSM 880 confocal microscope (Serial Number: 2850100120) - Includes preventive maintenance, emergency repairs, covered replacement parts, software updates, and technical support - All services performed by factory-trained Carl Zeiss Field Service Engineers - Unique/Notable Requirements: - Only Carl Zeiss Microscopy, LLC is authorized to provide maintenance, replacement parts, and software updates for this system - No third-party service providers are permitted due to the proprietary nature of the equipment and its components - Service is critical to ensure continuous operation for cancer research imaging

Description

1.0    DESCRIPTION 

The Carl Zeiss LSM 880 confocal microscope (SN:2850100120) is a government-owned instrument that has been in operation at the NCI Optical Microscopy Core, LRBGE, in support of fixed and live cell imaging of cancer cells and tissues in 3D. Carl Zeiss Microscopy, LLC is the original equipment manufacturer (OEM) and sole authorized service provider for the LSM 880 system. The instrument is currently in need of a renewed annual service agreement to ensure continued operation and maintenance coverage for the upcoming period. 

The publicizing of this notice is in accordance with Revolutionary Federal Acquisition Regulation (RFO) 5.101(a). This acquisition will be processed under FAR Part 12 – Acquisition of Commercial Products and Commercial Services and will be made pursuant to the authority at 41 U.S.C. 1901, utilizing simplified procedures in accordance with RFO 12.201-1. Competition is being restricted in accordance with RFO FAR 12.102(a), based on the Contracting Officer’s determination that only one source is available to meet the Government’s requirements due to the proprietary nature of the microscope components and its unique capabilities within the NIH laboratory environment. The applicable North American Industry Classification System (NAICS) code is 811210 - Other Electronic and Precision Equipment Repair and Maintenance.

Please see the attached requirements document titled “Requirements Document” for additional information. 

2.0    UNIQUE QUALIFICATIONS OF THE CONTRACTOR

1. Carl Zeiss Microscopy, LLC is the OEM and sole proprietary manufacturer and international distributor of the Carl Zeiss LSM 880 super-resolution microscope system; 2. Carl Zeiss Microscopy, LLC is the OEM provider of all spare and replacement components for the Elyra PS.1, including laser modules, scan modules, spectral detectors, NDDs, electronics controllers, scanning stages, and AxioCam imaging systems;

3. Carl Zeiss Microscopy, LLC is the only vendor with these proprietary components available in the continental United States;

4. Carl Zeiss Microscopy, LLC is the only vendor capable of providing factorytrained Field Service Engineers and original OEM replacement parts to troubleshoot and repair both hardware and software (ZEN Control and Analysis Software) for the LSM 880;

5. Carl Zeiss Microscopy, LLC is the sole proprietary owner and copyright holder of the ZEN microscopy software platform, and is the only entity capable of providing authorized software updates, version upgrades, and IT security patches for the LSM 880 system; and

6. Carl Zeiss Microscopy, LLC does not currently work with or authorize third-party service providers, nor authorize them to perform maintenance, calibration, or repairs on their super-resolution systems.

3.0    RESPONSE INSTRUCTIONS

This notice is not a request for competitive quotations. However, all responsible sources may submit a capability statement, which will be considered by the agency. The response and any other information furnished must be in writing and must contain material in sufficient detail to allow the Office of Mission Acquisition Solutions (OMAS) to determine if the party can fulfil the requirement. All responses must be sent via email to Contract Specialist, Joseph Kozar, at joseph.kozar@hhs.gov by no later than 3:00 pm EST on 4/27/2026. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. To receive an award, Contractors must be registered and have valid certification through SAM.gov. 

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