SAM #36C26226Q0682

Preventative Maintenance and Controls Replacement for Delta Controls Building Automation System at Northern Arizona VA Healthcare System

This opportunity involves preventative maintenance and controls replacement for the Delta Controls building automation system at the Northern Arizona VA Healthcare System in Prescott, AZ. - Government Buyer: - Department of Veterans Affairs, Northern Arizona VA Healthcare System (NAVAHCS) - Network Contracting Office 22 - Place of performance: Bob Stump VA Medical Center, Prescott, AZ - OEMs and Vendors: - Delta Controls (primary OEM for BAS hardware and controllers) - EnteliWEB (Delta Controls software platform) - Legacy systems referenced for replacement: Metasys, Distech, Niagara, Siebe/Invensys, Alerton, Honeywell, LG Controls - Products/Services Requested: - Replacement and integration of Delta Controls Variable Frequency Drives (VFDs), Uninterruptible Power Supplies (UPSs), actuators, sensors, and BACnet EMS controllers - 4 VFDs per year (230V and 480V models) - UPS units (3000VA, high power factor, extended backup time) - Actuators (24V, 35 in. lbs. torque, high accuracy) - Sensors (temperature, pressure, humidity) - BACnet controllers and relays for HVAC and chilled water systems - Annual renewal and updates for EnteliWEB software - Biweekly preventative maintenance visits and emergency repair services - Programming, troubleshooting, and integration of new and existing controls - On-site training for VA staff - 24/7 technical support and software upgrades - Unique or Notable Requirements: - All work must be performed by certified personnel with experience in Delta Controls/EnteliWEB systems - Compliance with federal and VA regulations - Integration of legacy systems into a sole Delta Controls BAS - Two-year warranty on all parts and labor - Work covers multiple buildings across the campus, including HVAC and chiller plant systems - After-hours and weekend work allowed with prior approval - Period of Performance: - Base year plus four option years, with biweekly maintenance and annual software renewal - Locations: - Bob Stump VA Medical Center, Prescott, AZ (place of performance) - Network Contract Office 22, Gilbert, AZ (contracting office)

Description

Sources Sought Announcement: This is a SOURCES SOUGHT ANNOUNCEMENT ONLY, it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources-sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential sources capable of providing the services described in the statement of work below. Documentation of Technical Expertise Must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses shall include: (a) Company name: (b) Address: (c) Point of Contact: (d) Phone, Fax (if applicable), and Email: (e) Unique Entity ID: (f) Cage Code: (g) Tax ID Number: (h) Type of business, SDVOSB; VOSB, WOSB, small, large, etc., as appropriate: (i) Must provide a Capability Statement that addresses the organization’s qualifications and ability to perform as a contractor for the statement of work draft described below in italics. Failure to provide sufficient information may result in the Government’s inability to determine whether the respondent is capable. GENERAL STATEMENTS OF CAPABILITY ARE NOT ACCEPTABLE. The Department of Veterans Affairs, Northern Arizona VA Healthcare System, Bob Stump VA Medical Center, located at 500 Highway 89 North, Prescott, AZ, is seeking potential qualified contractors to provide preventative and corrective maintenance on Delta Controls/EnteliWEB control system and the replacement of existing control components to successfully integrate into existing Delta Controls building automation system. All interested Offerors should submit information by e-mail to Loan.Dho@va.gov. All e-mails must have as the subject line 36C26226Q0682 Preventative Maintenance on Delta/EnteliWEB software and replacement of existing control components. All information submissions must be received no later than 04:00 PM (PST) on April 27th, 2026, via email to Loan Dho at loan.dho@va.gov. Statement of Work BOB STUMP DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTER 500 AZ-89 Prescott AZ. 86313 Contract Title: Building Automation Controls and Service Contract Background: The Northern VA Arizona Healthcare System (NAVAHCS), Bob Stump Medical Center, is seeking a contractor to replace and integrate existing controls systems towards a sole Delta Controls building automation system (BAS). The system controls HVAC in multiple buildings through the Primary Interface located in Building 22 (HVAC Shop). Scope: Contractor shall provide Service, Preventative Maintenance, and Annual Software Renewal on Delta/EnteliWEB version updates. Replacement of control components to integrate into Delta Controls BAS. All labor, materials, supplies, parts, software, tools, equipment, transportation, and related costs are included. Replacement of VFDs, UPSs, Pressure Sensors, Actuators, Peripheral Equipment, Troubleshooting, Programming, Staff training, and assistance at NAVAHCS, Prescott, AZ. All work must comply with specifications, schedules, regulations, and supporting documents. Tasks: This SOW is for a continuous service contract over five years (base plus 4 options). It includes VFD replacement, programming, troubleshooting, replacement of associated devices, and more, with specific tasks outlined for each contract year and location. Contractor Tasks for Base Year: 2 monthly visits, 6 alternative visits, replacement of 4 VFDs, controls components, programming, graphics, startup, training, and a 2-year warranty. Contract Tasks for Option Years 1-4: Similar structure with specific controls, sensors, and equipment for each year, including detailed control sequences, graphics, and system updates, with a 2-year warranty on parts and labor. Existing Systems to be Replaced: METASYS, DISTECH, Niagara, Siebe/Invensys, Alerton/Honeywell, and interfacing with LG Controls system across various buildings. Training VA Personnel: On operation, access, data logic, and system points, upon request. Emergency CLINS: Quotes for unpriced emergency repairs, with prior approval required. Salient Characteristics: VFD specifications, UPS details, actuators, VA server requirements, EnteliWeb software, security compliance, technical requirements, and more, detailed extensively. Places of Performance: VA facilities at Prescott, AZ, with buildings and campus-wide automation system integration. Period of Performance: Base year plus 4 option years, with work hours from 8:00 a.m. to 4:00 p.m. Monday through Friday, excluding federal holidays. After-hours work requires prior approval. Contracting Officer Representative (COR): Name, section, address, phone, and email to be provided. Contractor Personnel: Program Manager responsible for performance, employee standards, and qualifications. Regulatory Compliance: Lockout Tagout procedures, safety standards, and codes. Changes: Only authorized services; prior approval required for additional work. Contractor Qualifications: Valid Delta TTI certification, licensed, insured, and certified programmers and inspectors, with documentation provided. Reporting: Sign-in procedures, documentation, and certifications to NAVAHCS. Deliverables: Software naming, device programming, alarm system updates, facility mapping, and graphics. VA Information System Security/Privacy: Adherence to laws, VA directives, data use restrictions, encryption, incident reporting, and security controls. Training: Mandatory security and privacy training, with certificates submitted within specified timeframes. Identification, Check-in, Parking, and Smoking: Visible ID badges, parking responsibilities, smoke-free policy, weapons prohibition, and safety regulations. Insurance: Workers Compensation, Liability Insurance, and proof of coverage required before work begins. Invoicing: Payment in arrears, proper documentation, and references required. References and Codes: Applicable standards, codes, and directives, including VA HVAC Design Manual, NFPA, IEEE, Joint Commission, BACnet/IP, and others.

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