CanadaBuys #DC-2025-AK-03

Destination Canada Seeks Event Management Services for Global Portfolio of Trade Shows and Signature Events

Destination Canada, a federal Crown corporation, is seeking a contractor to provide comprehensive event management services for its global portfolio of marketing, business, and tourism events. - Government Buyer: - Destination Canada (Canadian Tourism Commission), Procurement Department - Principal Procurement Specialist: Andrew - Scope of Services: - Full event lifecycle management for major international trade shows and signature events, including: - IMEX Frankfurt - ASAE Annual Meeting - IMEX America - IBTM World - GoMedia Canada - Additional domestic and international activations - Services include: - Event planning and program coordination - Logistics and registration support - On-site delivery and management - Vendor sourcing and financial management - Reporting and compliance with sustainability and accessibility standards - Ensuring brand alignment and operational excellence - Collaboration with Destination Canada teams and partners - Estimated Budgets: - CA$100,000 to CA$600,000 per event - CA$800,000 to CA$1.6 million annually for trade shows - Contract Details: - Initial term up to 3 years, with options for up to 2 additional one-year extensions (maximum 5 years) - Project-based with individual statements of work for each event - Unique Requirements: - Contractor must ensure sustainability, accessibility, and brand alignment across all events - Collaboration with other service providers may be required - No specific OEMs or product part numbers are named, as this is a service-based solicitation - Key Places of Performance: - Frankfurt, Germany - Las Vegas, NV, USA - Barcelona, Spain - Various locations in Canada and the USA - Contracting office: Destination Canada, 700-1045 Howe Street, Vancouver, BC, Canada

Description

This is a Negotiated Request for Proposal (NRFP) issued by Destination Canada to solicit proposals for event management services. The contract is intended to support Destination Canada's marketing, business events, and travel professional events objectives. The contract duration is estimated at 60 months starting from November 2, 2026. The procurement method is competitive open bidding, and the selection criteria is the highest combined rating of technical merit and price. The solicitation is open to worldwide delivery and is governed by several trade agreements including NAFTA, WTO GPA, CFTA, and CETA.

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