State University of New York SCIQuest #25RAL0091

Library Collection Moving Services for Lockwood Memorial Library Renovation

The University at Buffalo is seeking professional services to relocate its extensive library collection as part of the Lockwood Memorial Library renovation project. - Government Buyer: - University at Buffalo, State University of New York (SUNY), University Libraries, Lockwood Memorial Library - Products/Services Requested: - Professional library collection moving services for approximately 650,000 items - Double-barcoding of all materials - Preparation of items for high-density storage at the Libraries Annex using the CaiaSoft library storage management system (Harvard Model) - Relocation to up to five on- and off-campus locations - OEMs and Vendors Mentioned: - CaiaSoft (library storage management system) - Unique or Notable Requirements: - Mandatory pre-bid site visit for all bidders - Evaluation based on cost, technical approach, references, and presentation - Strict adherence to double-barcoding and preparation for high-density storage - One-year contract term with possible extensions to complete the project

Description

The University at Buffalo is soliciting proposals for professional library collection moving services to support the renovation of the Lockwood Memorial Library starting in 2027. The contractor will be responsible for relocating approximately 650,000 items to multiple on- and off-campus locations, including preparation for storage in a high-density off-site facility. The evaluation criteria include cost, technical approach, references, and presentation, with a mandatory pre-bid site visit required. The contract term is one year with possible extensions to complete the project.

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