SAM #36C25926Q0408

Fire System Inspection and Repair Services for VA Western Colorado Healthcare System

The Department of Veterans Affairs is seeking fire system inspection and repair services for the VA Western Colorado Healthcare System in Grand Junction, CO. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 19 - Contracting office located in Greenwood Village, CO - Scope of Work: - Inspection and repair of fire alarm, sprinkler, and kitchen hood systems across multiple buildings - Includes battery replacements, sensor and strobe replacements, valve and gauge replacements, signage, and quarterly/annual deficiency repairs - All work must comply with NFPA standards and VA requirements - Products and Quantities: - 12-volt, 55 amp-hour batteries (4 units) - 12-volt, 8 amp-hour batteries (4 units) - 12-volt, 12 amp-hour batteries (14 units) - System Sensor (SCRLED) strobe (1 unit) - 5-year internal sprinkler inspections (15 units) - Inspector test/drain valve replacements (7 units) - OS&Y valves (7 units) - Sprinkler signs (95 units) - Gauges (22 units) - Drain valve replacements (2 units) - Head box/wrench sets (5 units) - Flow switch replacement (1 unit) - Ball valves with cables and locks (2 units) - CO2 Cartridge, part number 101-10 (1 unit) - 1 inch nozzles (quantity not specified) - Services: - Repair and inspection of kitchen hood systems - Annual and quarterly service deficiency repairs - Notable Requirements: - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Offerors must be OEMs or authorized dealers; no gray market or remanufactured items allowed - NICET-FAS Level 3 certification required for on-site supervisor; NICET-Level 1 for technicians - All software licensing, warranty, and services must comply with OEM terms - Compliance with VA limitations on subcontracting - OEMs and Vendors: - System Sensor (for strobe and possibly other alarm components) - No other specific OEMs named, but all products must be new and OEM-compliant - Place of Performance: - VA Western Colorado Healthcare System, 2121 North Ave., Grand Junction, CO, including multiple buildings on campus

Description

Combined Synopsis/Solicitation Notice Page 3 of 14 Combined Synopsis/Solicitation Notice *= Required Field Page 1 of 14 Fire System Repair Services for the VA Western Colorado Healthcare System located at 2121 North Ave. Grand Junction, Colorado 81501. Due 5/7/2026 at 5:00pm MT. Request for Quote (RFQ) #: 36C25926Q0408 Fire System Repair Service for the VA Western Colorado Healthcare System This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 12:00pm MT, November 30, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to heather.chase2@va.gov no later than 5:00pm MT, May 7, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0408. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025. The North American Industrial Classification System (NAICS) code for this procurement is 561621 Security Systems Services (except Locksmiths) with a business size standard of $25 Million. This solicitation is SDVOSB total set-aside, and quotes will be accepted from Service-Disabled Veteran Owned Small Businesses (SDVOSB) only. List of Line Items; See Attachment 2 - Price Schedule Description of Requirements for the services to be acquired: See Attachment 1 - SOW 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer and have authorized GE equipment Certification is a requirement for the services and maintenance contracts of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA's election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be SBA verified and visible in the Small Business Search Certification: https://search.certifications.sba.gov at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Price; (II) Certifications; and (III) VA Notice of Limitations on Subcontracting - Certificate of Compliance. Volume I: Price The offeror shall complete the pricing schedule attached. See Attachment 2 - Price Schedule. Volume II: Certification The offeror shall provide valid NICET-FAS Level 3 certification for the anticipated on-site supervisory employee. And valid NICET-Level 1 certification of anticipated technician(s). Volume III: VA Notice of Limitations on Subcontracting - Certificate of Compliance The offeror shall provide the completed and signed VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). See Attachment 3 - VA Notice of Limitations on Subcontracting. Offeror must list any/all subcontractors (and their size standard IAW NAICS 561621) if they will be utilized for this requirement AND what they will be performing. How is your firm going to comply with Limitations on Subcontracting requirements? If no subcontractors will be used, please state "No Subcontractors will be used for this requirement" in the response. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Price Certification VA Notice of Limitations on Subcontracting - Certificate of Compliance Evaluation Approach. Quotes will be evaluated in the following manner. The lowest-priced quote will be identified. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the offeror who submitted this quote will be identified as the successful offeror. The contracting officer will then determine if the successful offeror is responsible using the general standards of responsibility and the special standards of responsibility applicable to this procurement. If contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all quotes not acceptable and cancel the solicitation if the lowest-priced quote exceeds the amount of funding available for the procurement. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government's interest. The evaluation will consider the following: Price: The Government will evaluate the price by adding the total of all line-item prices. The Government may use various price analysis techniques and procedures to make price reasonableness determination. Offers that do not meet the requirements as outlined in the Statement of Work, shall not be selected regardless of price. Certification: The offeror shall provide at least one valid NICET-FAS Level 3 certification for the on-site supervisor. And one valid NICET-Level 1 certification per fire alarm technician. VA Notice of Limitations on Subcontracting - Certificate of Compliance: The Government will review the returned document for completion and signature of offeror. If document is not returned, completed and/or signed by offeror it may result in disqualification for consideration of offer. If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offeror may be considered nonresponsive. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. The following RFO clauses incorporated by reference; ApplicableNumberTitleSource X52.203-6 with Alt IRestrictions on Subcontractor Sales to the GovernmentStatute X52.203-13Contractor Code of Business Ethics and ConductStatute X52.203-17Contractor Employee Whistleblower RightsStatute X52.203-19Prohibition on Requiring Certain Internal Confidentiality Agreements or StatementsStatute X52.204-9Personal Identity Verification of Contractor PersonnelOther X52.204-13System for Award Management MaintenanceStatute X52.204-91Contractor identificationOther X52.209-6Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for DebarmentStatute X52.209-9Updates of Publicly Available Information Regarding Responsibility MattersStatute X52.209-10Prohibition on Contracting with Inverted Domestic CorporationsStatute ... <!-- Additional clauses omitted for brevity --> Additional contract requirements or terms and conditions include: 52.217-8 Option to Extend Services (NOV 1999) VAAR 852.203-70 Commercial Advertising (MAY 2020) VAAR 852.219-73 VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (SEP 2018) VAAR 852.233-71 Alternate Protest Procedure (SEP 2018) VAAR 852.246-71 Rejected Goods (OCT 2018) RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer. http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following RFO provisions are to be incorporated by reference: ApplicableNumberTitleSource X52.203-11Certification and Disclosure Regarding Payments to Influence Certain Federal TransactionsStatute X52.203-18Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-RepresentationStatute X52.204-7System for Award Management RegistrationStatute X52.204-7 with Alt ISystem for Award Management Registration, with Alternate IStatute X52.204-90Offeror IdentificationStatute X52.207-6Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)Statute X52.209-12Certification Regarding Tax MattersStatute X52.219-2Equal Low BidsStatute X52.222-18Certification Regarding Knowledge of Child Labor for Listed End ProductsE.O. X52.222-48Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment CertificationOther X52.222-52Exemption from Application of the Service Contract Labor Standards for Certain Services-CertificationOther X52.222-56Certification Regarding Trafficking in Persons Compliance PlanStatute X52.223-4Recovered Material CertificationStatute X52.225-2Buy American CertificateStatute X52.225-4Buy American-Free Trade Agreements-Israeli Trade Act CertificateStatute X52.225-6Trade Agreements-CertificateStatute X52.225-20Prohibition on Conducting Restricted Business Operations in Sudan-CertificationStatute X52.225-25Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and CertificationsStatute X52.226-3Disaster or Emergency Area RepresentationStatute X52.229-11Tax on Certain Foreign Procurements Notice and RepresentationStatute X52.240-90Security Prohibitions and Exclusions Representations and CertificationsStatute The following VAAR clauses are to be incorporated by reference: VAAR 852.212-71 - Gray Market Items (FEB 2023) The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to heather.chase2@va.gov by 5:00pm MT, May 7, 2026. Contact for information regarding the solicitation: Heather Chase heather.chase2@va.gov An optional site visit has been scheduled: Location: 2121 North Ave. Grand Junction, Colorado 81501 Meet inside B8 Tour will be held on Wednesday, April 29, 2026 at 2:00 pm MST sharp Contact 970-263-5016 for directions (if needed) This site visit is optional and is NOT required for quote submission and/or evaluation.

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