Opportunity
Imperial County Planet bids #7341RFQ
Onsite Archivist Consultant Services for Records Management and Digitization – Imperial County Public Works
Posted
April 20, 2026
Respond By
May 07, 2026
Identifier
7341RFQ
NAICS
519120
This opportunity seeks a qualified consultant to provide onsite archivist services for the County of Imperial Department of Public Works in El Centro, CA. - Government Buyer: - County of Imperial, Department of Public Works - Scope of Services: - Assessment and organization of existing physical and digital records - Development of a compliant records retention schedule - Establishment of a structured archival and digital records management system - Recommendations for digitization standards and staff training - Onsite document preparation, scanning, and preservation of historical records - Notable Requirements: - Compliance with the California Public Records Act and California Government Code Section 26202 - All work must be performed onsite at the Department's facility - Contract Details: - Initial term of one year, with up to four additional one-year renewal options (maximum five years) - Annual not-to-exceed contract value of $100,000 - No specific OEMs or part numbers are referenced, as this is a professional services procurement - Potential vendors include Crowley Micrographics Inc, DCJ Global Management Solutions, LLC, Family History Friend, Floral Park Consulting LLC, Global Solutions Group, Inc., RightSource Digital Services, Inc., Vinsys Information Technology Inc, and XBP Global (Exela Technologies)
Description
The County of Imperial Department of Public Works is seeking professional archivist consultant services to assess existing records, develop a compliant records retention schedule, and establish a structured archival and digital records management system. The consultant will provide recommendations for digitization standards and staff training to support long-term implementation and sustainability. The work will be performed onsite at the Department office in El Centro, California, with a contract duration of one year and options to renew up to four additional years.