New York State Contract Reporter #C042971

NYSDOH Solicitation: Full-Service Webcasting for Public Health and Health Planning Council Meetings

The New York State Department of Health is seeking a qualified vendor to provide comprehensive webcasting services for Public Health and Health Planning Council (PHHPC) meetings across New York State. - Government Buyer: - New York State Department of Health - Office of Primary Care and Health Systems Management - Center for Health Care Facility Planning, Licensure and Finance, Public Health and Health Planning Council Unit - Products and Services Requested: - Full-service webcasting for approximately 15 PHHPC meetings per year - Includes all staff, equipment (media cart, two robotic cameras, sixteen microphones), and video conference service compatible with Zoom - Live streaming with real-time subtitles, transcription, and Communication Access Realtime Translation (CART) services - Content management system with custom viewing portal, unlimited live viewing, and 12 months of archived access - Subtitles and transcription for all meetings - Travel and service coverage required for Capital District, Central New York, Metropolitan New York, and Western New York regions - Unique or Notable Requirements: - Bidders must have at least 3 years of experience in webcasting public meetings - Compliance with Executive Order 3 and MWBE participation goals (15% MBE, 15% WBE) - Strict adherence to electronic submission formats and deadlines - Pricing must include all travel costs and a flat fee for night/weekend travel - No specific OEMs or vendors are named in the solicitation; the opportunity is open to all qualified providers - The contract term is four years, with payment only for meetings held and no guaranteed minimum number of meetings

Description

The New York State Department of Health is soliciting bids for full-service webcasting of the Public Health and Health Planning Council meetings. The contract covers approximately 15 meetings annually and includes staffing, equipment, content management, online viewing, subtitles, and transcription services. Bidders must have at least 3 years of experience providing webcasting services for public meetings and comply with detailed bid submission requirements. The contract term is from January 1, 2027, to December 31, 2030, with no guaranteed minimum work; payment is only for meetings held.

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