SAM #19GB5026Q0014

U.S. Embassy Libreville Solicits Conference Space, AV, and Catering Services for DOJ Workshop

This opportunity involves the U.S. Embassy Libreville, on behalf of the U.S. Department of Justice, seeking a firm fixed price contract for comprehensive conference space and event services in Libreville, Gabon. - Government Buyer: - U.S. Embassy Libreville (U.S. Department of State, on behalf of the U.S. Department of Justice) - OEMs and Vendors: - No specific OEMs or named vendors are mentioned in the solicitation or attachments - Products/Services Requested: - Conference space rental for approximately 125 participants for four full working days, plus pre-event setup - Breakout/staging room rental for 8-12 participants for side meetings and speaker preparation - Audio-visual and interpretation support, including projectors, screens, microphones, space and power for interpretation booths, and on-site technical staff - Catering services for four conference days (morning coffee breaks, buffet lunches, afternoon coffee breaks, vegetarian options, non-alcoholic beverages) - Catering for a field visit day (takeaway snacks, boxed lunches, bottled water) - Unique or Notable Requirements: - Services must support a multi-day workshop titled 'Timber Trade Enforcement and the Promotion of Legal Supply Chains' - All services must be provided in Libreville, Gabon, with reliable Wi-Fi and technical support - Contractors must be registered in the System for Award Management (SAM) prior to award - Compliance with FAR provision 52.229-12 (Tax on Certain Foreign Procurements) is required - Electronic submission of offers is mandatory

Description

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. The purpose of this fixed price contract is to obtain Conference Space and Event Services for U.S. Government at Libreville for a US Embassy Libreville guests. The Contractor shall provide availability of rooms during the named period.  The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract. All contractors have to be registered in the SAM (System for Award Management) Database SAM.gov | Home prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. The guidelines for registration in SAM are also available at: Please kindly send the commercial offer and technical offer separately https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM This opportunity is subject to 52.229-12 Tax on Certain Foreign Procurements (FEB 2021) Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 35KB, if it does then you might have to send more than one email.

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