SAM #52d72d2214544bfb8e3f57b4b13b23f7

Sole Source Luau Dinner and Venue at Hale Koa Hotel for MCB Hawaii Conference

This opportunity involves a sole source procurement by Marine Corps Base Hawaii for a Luau dinner and venue at the Hale Koa Hotel: - Sole source contract to Hale Koa Hotel for a Luau dinner and venue during a Marine Corps conference - Event will accommodate up to 400 attendees - Hale Koa Hotel is the only venue able to meet the specific requirements and site restrictions - Includes both venue rental and catering services - No other vendors or OEMs are considered capable; however, small business capability statements are invited - NAICS code: 722310 (Food Service Contractors) - Place of performance is Honolulu, HI, with contracting office at Marine Corps Base Hawaii (MCBH)

Description

Marine Corps Base Hawaii (MCBH) intends to award a contract in accordance with FAR 12.102(a), for purchases not exceeding the simplified acquisition threshold and only one source reasonably available to Hale Koa Hotel.

The Government requires the use of Hale Koa Hotel for a Luau dinner on Wednesday during a conference, to ensure both logistical efficiency and participants’ safety. Moving over 200 conference attendees and their spouses, potentially totaling 400 individuals, to an alternate venue in the evening would present significant challenges. The coordination required to transport such a large group would present would involve the use of approximately 33 fully-loaded 12-passenger vans, navigating the busy streets of Waikiki during peak rush hour. This movement could result in delays and create security risks.

Due to venue specific requirements at the Hale Koa Hotel is the only vendor capable of providing the required dinner and venue, in compliance with site restrictions for up to 400 attendees.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES and no solicitation will be issued; however, any small-business firm that believes it can meet the requirement may give written notice to the Contracting Officer in the form of a capability statement. Supporting evidence in sufficient detail that demonstrates the ability to comply with the requirement listed must be furnished to the point of contact listed below by 23 April 2026 at 12:00pm HST.

Questions and capability statements should be directed to the contact below.

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