SAM #36C25626Q0679

VA Seeks Sonomed Escalon VuPad Ophthalmic Ultrasound System for Houston Medical Center

The Department of Veterans Affairs Network Contracting Office 16 is seeking information from qualified vendors for the supply, installation, training, and testing of a Sonomed Escalon VuPad Portable Ophthalmic A/B-Scan Ultrasound system for the Michael E. DeBakey VA Medical Center Eye Clinic in Houston, TX. - Government Buyer: - Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16), Houston, TX - OEM Highlight: - Sonomed Escalon is the specified Original Equipment Manufacturer (OEM) - Products Requested: - Sonomed Escalon VuPad Portable Ophthalmic A/B-Scan Ultrasound system - Includes console, probes, transducers, foot pedal - Advanced features: 9 IOL formulas, multiple scan modes, enhanced focus rendering, video/image capture, touch screen, full network connectivity (Wi-Fi, Ethernet, USB, Bluetooth) - Quantity: 1 system - Services Requested: - Installation of the ultrasound system at the Eye Clinic - Training for residents, interns, technicians, and staff during normal business hours - Government acceptance testing to verify system meets all requirements - Unique Requirements: - Brand name justification for Sonomed Escalon VuPad system - Compliance with Buy American Act, Trade Agreements, and nonmanufacturer rule - Installation and training must be completed within 30 days of contract award - Removal and offsite disposal of packing materials - Place of Performance: - Michael E. DeBakey VA Medical Center, Houston, TX - Contracting Office: VA NCO 16, Houston, TX

Description

1. Title: Sonomed Escalon VuPad Opthalmic A/B-Scan Ultrasound – Brand Name Requirement

2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose to provide the Sonomed Escalon VuPad Opthalmic A/B-Scan Ultrasound.

Contractor shall provide all necessary labor, materials, supplies, equipment, and transportation to provide and install the requested system.  This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price task order if on a Federal Supply Schedule (FSS) or firm fixed price purchase order if “open market”. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and/or authorization letter as described below. The Government is in no way obligated to do business with or to enter any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified contractors with the capability to provide a Sonomed Escalon VuPad Opthalmic A/B-Scan Ultrasound system for the Michael E. Debakey VA Medical Center located in Houston, TX.

4. Place of Performance:

Michael E DeBakey VA Medical Center

2002 Holcombe Blvd

Houston, TX  77030

5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5i (in the order and format provided) in this RFI/SS: Questions and information that are not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

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a. Do you (contractor) possess the capability to meet the government requirements listed in section Draft SOW?

b. Do you (contractor) possess the capability to meet the government requirements of place of performance of the Draft SOW?

c. Do you (contractor) possess the capability to meet the government requirements Period of Performance and Schedule in section “J – Installation” of the Draft SOW?

d.  Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

e. Is your company a small business, SDVOSB, VOSB, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

f. Is your company considered small under the NAICS code 339115?

g. Do you (Contractor) have the ability to meet the requirements in SOW itself or will subcontracting be required for you to meet requirements in SOW?

h. Are you an authorized distributor/service provider? Provide evidence from original equipment manufacturer (OEM). If interested vendor is the OEM, an authorization letter is not required Please indicate in your response if you are the OEM. 

i. For the supplies and/or services required, Is your company available under any;

Government Wide Agency Contract (GWAC)

General Services Administration Schedules (GSA)

Veterans Affairs (VA) NAC Federal Supply Schedules

Indefinite Delivery Indefinite Quantity (IDIQ)

Blanket Purchase Agreement (BPA)

If so, please list the contract number for service.

6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this product/service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractors shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by Thursday, April 23rd , 2026, at 12:00 PM (CST) via email to eugene.jackson2@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a new requirement.

The subject line shall read: 36C25626Q0679 - RFI-Sources Sought Sonomed Escalon VuPad Opthalmic A/B-Scan Ultrasound – Houston, TX.  NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(i).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA e-buy. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contract Specialist, Eugene Jackson

Email address: eugene.jackson2@va.gov

Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements. Additional Links:VA Home Page

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