Georgia Procurement Registry #55693-2026-RFP-COPIER FLEET

Effingham County School District Copier Fleet Lease (74 Units, 48/60 Month Terms)

Effingham County School District is seeking proposals for leasing a fleet of approximately 74 new copiers for its schools and administrative offices. - Government Buyer: - Effingham County Board of Education (Effingham County School District) - Products/Services Requested: - 74 new copier machines (various speeds and configurations) - Must be new (no used or remanufactured equipment) - Network integration and PaperCut software compatibility required - Range of finishing options (stapler, hole punch, fax module, large capacity trays, etc.) - Full-service lease, including: - All parts, service, supplies (including staples), delivery, installation, and training if necessary - Annual pooled copy allowance of 22,000,000 black and white copies (color copies billed separately) - Quarterly base and maintenance billing - Unique/Notable Requirements: - Lease terms for both 48 and 60 months requested - Like-for-like replacement policy for underperforming equipment - Service addendum specifying response times and penalties - Preference for all machines from a single OEM, but mixed-brand proposals considered with full disclosure - Vendors must provide references from similar school systems and disclose certifications (e.g., ISO compliance) - No specific OEMs named; opportunity is open to all qualified vendors - Award will be made to a single vendor based on quality, service, pricing, and experience.

Description

The Effingham County School District is soliciting proposals for leasing their copier fleet. They require pricing for lease terms of 48 and 60 months, with detailed specifications provided in the attached documents. The copiers must integrate with the current network and meet specified performance and service requirements. There is no pre-bid meeting, and questions must be directed to the designated contact. The district reserves the right to award the contract to the most advantageous proposal based on multiple evaluation criteria including quality, service, and pricing.

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