SAM #SJ475487

Market Research for Cloud-Based Fleet Management System (Software Solution) for Brookhaven National Laboratory

Brookhaven National Laboratory, managed by Brookhaven Science Associates for the Department of Energy, is conducting market research for a cloud-based fleet management system. - Government Buyer: - Brookhaven National Laboratory (operated by Brookhaven Science Associates, LLC under DOE) - Located in Upton, New York - OEMs and Vendors: - No specific OEMs or vendors are named in this notice - Products/Services Requested: - Cloud-based fleet management Software-as-a-Service (SaaS) solution - Supports management of 600–700 vehicles and equipment assets - Centralized asset lifecycle management - Work order and preventive maintenance scheduling - Electronic driver vehicle inspection reports (DVIR) with digital signatures - Native mobile application for field use - Real-time reporting and analytics - Integration with telematics and fuel management systems - Cloud-based architecture with role-based access - No part numbers or quantities specified (market research only) - Unique or Notable Requirements: - Integrated, centralized, and cloud-based solution - Robust reporting and analytics - Mobile and real-time data features - System integration capabilities (telematics, fuel management) - Role-based access for security and compliance

Description

Brookhaven Science Associates, LLC (BSA) is conducting market research to identify qualified vendors capable of providing a cloud-based fleet management system to support the management, compliance, and reporting requirements of a fleet of approximately 600–700 vehicles and equipment assets.

The desired solution shall be a Software-as-a-Service (SaaS) platform that provides an integrated, centralized system for fleet operations, including asset management, maintenance and work order tracking, inspections, reporting, and system integration.

The system must include, at a minimum, the following capabilities:

Centralized asset lifecycle management for vehicles and equipment Work order management and preventive maintenance scheduling (time and mileage-based) Electronic Driver Vehicle Inspection Reports (DVIR) with digital signature capability Native mobile application enabling field users to perform inspections, manage work orders, and upload photos/documentation Real-time reporting and analytics, including maintenance costs, fuel usage, and asset utilization Integration with telematics (GPS-based systems) and fuel management systems Cloud-based architecture with role-based access and real-time data availability

This Sources Sought Notice is issued for informational and planning purposes only and does not constitute a solicitation. BSA is not requesting proposals at this time.

Interested vendors are invited to submit capability statements demonstrating their ability to meet the requirements described above.

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