SAM #19TH2026Q0026

Event Planning and Execution Services for American Fair: Freedom 250 in Hat Yai, Thailand

This opportunity involves the U.S. Embassy Bangkok seeking a contractor to organize and execute the American Fair: Freedom 250 event in Hat Yai, Thailand. - Government Buyer: - U.S. Embassy Bangkok, Public Affairs Section, Contracting & Procurement Office - Event Details: - Comprehensive event planning, coordination, promotion, and execution for the American Fair: Freedom 250 - Event to be held at Prince of Songkla University (PSU), Hat Yai Campus - Includes themed zones, interactive activities, competitions, and American entrepreneurship showcases - Services Requested: - Event planning and coordination (logistics, vendors, staffing, booth setup) - Fair design and execution (themed activities, prize management) - Promotion (communications plan, influencer marketing, media content, social media) - Event management (operations, technical support, infrastructure, medical, waste, lighting, signage) - Post-event reporting (survey data, highlight video, photo album, attendance/media analysis) - Defense Base Act (DBA) insurance for employees - Unique Requirements: - Contractor must have prior experience with large-scale public fairs - Compliance with U.S. government branding and local Thai laws - Place of Performance: - Prince of Songkla University (PSU), Hat Yai Campus, Thailand - Coordination with U.S. Embassy Bangkok - No specific OEMs or product part numbers are identified; this is a service-focused procurement.

Description

Enclosed is a Request for Quotations (RFQ) for American Fair: Freedom 250 in Hat Yai. If you would like to submit a quotation, follow the instructions in Section 3, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Questions regarding this solicitation may be submitted no later than 15:00 PM (Bangkok time) on April 29, 2026 to e-mail: soontare@state.gov

Quotations are due by May 15, 2026 on or before 15:00 PM (Bangkok time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to e-mail: soontare@state.gov with the subject: "Quotation Enclosed for RFQ 19TH2026Q0026 – American Fair: Freedom 250 in Hat Yai. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following: 1. SF-1449 2. Section 1, Pricing 3. Additional information as required in Section 3  

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