City of Sebastian MyVendorLink #033-TD-0426

Recurring ERCES Inspection and Testing Services for Polk County Public Schools

Polk County Public Schools in Florida is seeking qualified vendors to provide recurring inspections and testing of Emergency Responder Communication Enhancement Systems (ERCES) at multiple school facilities. - Government Buyer: - Polk County Public Schools (Purchasing Department), Bartow, FL - Scope of Work: - Semi-annual and annual inspections, and 5-year grid re-tests of ERCES and Distributed Antenna Systems (DAS) at 26+ school sites - Services include DAQ testing, RSSI measurement, and verification of frequency support per NFPA 1225 standards - All labor, materials, tools, and test equipment must be provided; compliance with Florida and federal regulations required - OEMs and Equipment: - ADRF and Westell (for Bi-Directional Amplifiers/BDAs) - Motorola (APX 900 or equivalent radios for DAQ testing) - PCTEL IBflex or equivalent not required for annual testing, but equipment must support BER and SINR measurements - Vendors and Competitors: - BSC Consulting, Inc. (DBA Modern Media) awarded contract - Other bidders included Communications International, USA Venueserv, Inc., Pierson Wireless Corp, Mann Wireless, Ltd - Products/Services Requested: - 26 annual inspection and test services (one per school site, with specific DAS/antenna counts) - 26 semi-annual inspection services (one per school site) - 2 flat-rate 5-year grid tests - Notable Requirements: - Licensed electrical contractors with FCC General Radio Operator Licenses - 100% compliance with NFPA 1225 - Detailed reporting, scheduling, and coordination - Adherence to public records, drug-free workplace, and affidavits regarding foreign countries of concern and labor coercion - Places of Performance: - All specified Polk County school facilities (elementary, middle, and high schools) across Bartow, Lakeland, Davenport, Auburndale, Winter Haven, Lake Wales, Poinciana, Fort Meade, Eagle Lake, Mulberry - Contracting office at 1915 South Floral Avenue, Bartow, FL

Description

The Polk County School Board is seeking bids for the provision of required semi-annual inspection, annual inspection and testing, and 5-year grid re-test of all Emergency Responder Communication Enhancement Systems (ERCES) as specified. The scope includes inspections at multiple school locations with detailed antenna and unit counts. The solicitation includes various attachments such as contract addenda, affidavits, and bid tabulations. The bid submission deadline is March 12, 2026, with an anticipated award date of April 16, 2026.

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