Warner Robins Ionwave #GA-4730 Addendum 1

Award for Full-Service Production of Warner Robins Independence Day Celebration

This opportunity involves the City of Warner Robins awarding a contract for full-service production of its annual Independence Day Celebration, a large-scale community event: - Government Buyer: - City of Warner Robins, Purchasing Office - Awarded Vendor: - RCS Productions - Other Vendors Who Submitted Proposals: - MaarBears BodyArt LLC - Mack Tyme Entertainment LLC - Eclectic Artists - VIVO360, Inc. - Products/Services Requested: - Comprehensive event production services for the Independence Day Celebration - Pre-production planning - Technical production (stage, sound, lighting, video, backline) - Financial management - Artist coordination and management - Staffing for production and stage management - Post-event management - Quantities & Scope: - One complete service package per year - Event typically attracts ~15,000 attendees - Unique/Notable Requirements: - Production partner must provide gear and hospitality suitable for national-level talent - Must manage artist payments and coordinate all technical and hospitality requirements - Compliance with local laws, insurance, non-discrimination, and E-Verify - Electronic proposal submission required - Estimated Contract Value: - Awarded amount: $67,500 for the first year - Total production budget: $200,000 to $250,000 - Period of Performance: - Initial term of one year, with four optional one-year renewals (up to five years total) - Place of Performance/Delivery: - City of Warner Robins, GA (primary event location) - City of Warner Robins Purchasing Office, 700 Watson Boulevard, Warner Robins, GA 31093 - City Hall Complex, P.O. Box 8629, Warner Robins, GA 31095 - Houston County Board of Education (potential event site/support) - No specific OEMs (Original Equipment Manufacturers) are named; production companies are the primary vendors.

Description

The City of Warner Robins is soliciting proposals from qualified contractors to provide comprehensive production services for its annual Independence Day Celebration. The scope includes pre-production planning, technical production, financial management, artist coordination, and post-event management. The contract will initially be for one year with an option to renew for four additional one-year periods. Proposals must be submitted electronically via the City's procurement system by December 4, 2025.

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