Carrollton Ionwave #RFQ #22-010

City of Carrollton Parks & Recreation Event T-Shirts, Jerseys, and Screen Printing Services

The City of Carrollton Parks & Recreation Department is seeking a supplier for event T-shirts, jerseys, and screen printing services to support its sports leagues, special events, and staff apparel needs. - Government Buyer: - City of Carrollton, Parks & Recreation Department, Purchasing Office - OEMs and Vendors Mentioned: - Gildan (preferred for most shirts) - Holloway (specifically Holloway Ladies Momentum for volleyball jerseys) - Port & Company (alternate for cotton tees) - Products/Services Requested: - Wide range of shirts and jerseys in adult and youth sizes, including: - Heavy cotton, Dri-Fit, 50/50 blend, and moisture management shirts - Long and short sleeve options - Event, championship, staff, volunteer, and promotional shirts - Specific items such as Youth Volleyball Top Jersey (Holloway Ladies Momentum), Youth Basketball Top Jersey (Dri-Fit, no specific brand), and Youth Track Top Jersey (Dri-Fit/Moisture Management, no specific brand) - Estimated annual quantities per item range from 10 to 1,350 shirts - Screen printing services, including artwork creation and approval - Unique or Notable Requirements: - Preferred OEMs specified for most items, with alternates accepted for Gildan but not for Holloway volleyball jerseys - Dri-Fit and moisture management materials required for certain jerseys, with no specific brand for some items - Artwork may be created by the vendor or provided by the City; 10-day approval window required - Turnaround times vary by event (from 7 days to 2-3 weeks prior to event/season start) - Shipping must be included in unit prices; samples may be required for approval - Quantities and sizes fluctuate based on event participation; City reserves right to adjust quantities - Pricing adjustments allowed based on documented market changes - Place of Performance/Delivery: - Carrollton City Hall Building, 1945 E. Jackson Road, Carrollton, TX 75006-1790 - Contract Structure: - Initial term of one year, with two optional one-year renewals - Historical annual spend: $35,000–$40,000 - Procurement conducted via IonWave online bidding platform

Description

The City of Carrollton is seeking proposals from vendors to supply event shirts and track jerseys for the Parks & Recreation Department. The contract involves screen printing on various apparel items including basketball, volleyball, track jerseys, and staff shirts for programs, leagues, and events such as 5Ks. Artwork may be provided by the vendor or the city, with a required 10-day approval period. The annual spend has historically averaged between $35,000 and $40,000, varying with participant registration numbers.

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