Carrollton Ionwave #RFP#22-016

Professional Management Services for Oak Creek Tennis Center and Satellite Courts

The City of Carrollton, Texas is seeking a qualified professional tennis management company to oversee and promote the Oak Creek Tennis Center and its associated satellite courts. - Government Buyer: - City of Carrollton, Purchasing Department - Scope of Services: - Comprehensive management and promotion of Oak Creek Tennis Center (2531 Oak Creek Drive, Carrollton, TX) - Oversight of 12 tennis courts and 5 pickleball satellite courts - Operation of the pro shop, including stocking industry-standard tennis merchandise, food, and beverages - Staffing, hiring, and management of all facility personnel, with mandatory criminal background checks - Implementation of a point-of-sale and reservation system - Maintenance of a minimum pro shop inventory - Coordination of facility maintenance (non-permanent equipment) - High-quality customer service and marketing to promote facility use - Submission of a comprehensive 3-year business plan - Financial and Operational Requirements: - Monthly payments to the City starting at $4,200, plus revenue sharing above $500,000 - Compliance with insurance and liability standards - Regular financial reporting to the City - Adherence to City policies on fees, marketing, and operations - Cooperation with the Carrollton Tennis Association for league play and events - Notable Requirements: - Contractor operates as an independent entity - City retains control over fee structures and major capital decisions - Conflict of interest disclosures and compliance with Texas Government Codes - No specific OEMs or vendors are named in the solicitation. - Place of Performance: - Oak Creek Tennis Center, 2531 Oak Creek Drive, Carrollton, TX - Contracting office: City of Carrollton Purchasing Department, 1945 E. Jackson Road, Carrollton, TX 75006

Description

The City of Carrollton is seeking proposals from qualified vendors to manage and promote the Oak Creek Tennis Center, including the pro shop, tennis courts, and twelve tennis and five pickleball satellite courts. The contractor will operate the facility as an independent entity, handling day-to-day operations, staffing, marketing, maintenance coordination, and financial management. The contract includes responsibilities such as managing fees approved by the City, maintaining a fully stocked pro shop, and ensuring high-quality customer service. The City encourages professional tennis management companies with relevant experience to submit a comprehensive 3-year business plan outlining their operational and financial approach.

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