Carrollton Ionwave #RFP#22-013

Award for Esports Gaming Center and Program at City of Carrollton Recreation Center

This opportunity involves the City of Carrollton awarding a contract to design, furnish, and operate a new esports gaming center at the Crosby Recreation Center. - Government Buyer: - City of Carrollton, Purchasing Department - Crosby Recreation Center (place of performance) - OEMs and Vendors: - No specific OEMs or vendors are named; equipment must meet or exceed industry standards (e.g., NVIDIA, AMD, Intel for PC components) - Products/Services Requested: - At least 20 high-spec PC gaming stations - Minimum specs: NVIDIA 20 series or AMD equivalent GPU, Intel 11th gen or AMD 5000 series CPU, 16GB RAM, 1TB SSD, 27" 1080p 144Hz monitors, industry-standard peripherals - Gaming desks and chairs (20 sets) - Gaming software (user shell and admin backend) - Console gaming equipment (PS5, Xbox Series S/X, Nintendo Switch) - Room design and renovation (lighting, wall covering, sound control, flooring, window treatments, office/storage, retail display, streaming area) - Installation and setup (PC building, furniture assembly, wiring, software installation) - Services Requested: - Staffing for open play (minimum 20 hours/week) - Technical support, maintenance, and monitoring - Programming and event management (leagues, tournaments, coaching, classes, rentals) - Cleaning and organization (nightly and as-needed) - Unique or Notable Requirements: - Turnkey room design with a $30,000-$40,000 budget - Dedicated fiber line (Spectrum, 500Mbps) - Strict maintenance and downtime penalties - All equipment becomes City property at contract end - Revenue sharing and marketing collaboration options - Compliance with City IT and security standards - Period of Performance: - Three-year base contract with two optional one-year extensions - Annual payment and revenue-sharing options - Locations: - Place of performance: Crosby Recreation Center, 1610 E Crosby Road, Carrollton, TX 75006 - Contracting office: Carrollton City Hall, 1945 E. Jackson Road, Carrollton, TX 75006

Description

The City of Carrollton issued a Request for Proposal (RFP#22-013) to create an esports center and program aimed at providing an introductory point into PC gaming for residents and surrounding areas. The scope includes designing and renovating a dedicated space with a minimum of 20 high-spec PC gaming stations, staffing, technical support, maintenance, and programming of leagues, tournaments, and coaching sessions. The contract term is three years with two one-year extensions, and proposals should include pricing for equipment, room design, installation, and payment options.

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