Carrollton Ionwave #22-002 (Festival At The Switchyard)

Professional Services for Festival at the Switchyard: Talent Buying and Technical Production

This opportunity involves the City of Carrollton, Texas, seeking professional services for its annual Festival at the Switchyard, a major outdoor event. - Government Buyer: - City of Carrollton, Purchasing Department - Contracting office located at 1945 E. Jackson Road, Carrollton, TX 75006 - Services Requested: - Talent buying and artist services: - Suggesting, selecting, securing contracts for major headliners and opening acts - Managing artist logistics, technical requirements, and promotional materials - Handling artist contracts, greenroom, and financial reconciliation - Technical production services: - Staging, lighting, sound systems, electric service, and video production - Setup, breakdown, cleanup, and day-of-event production management - Staffing, stage security, and show flow coordination - Additional festival-related services (optional): - Festival management, beverage/bar operations (with certified staff), catering - Trash pickup, portable restrooms, signage, fencing, parking - Merchandise sales, vendor coordination, and load-in/out support - Unique Requirements: - City may award talent buying and production management separately or jointly - Emphasis on vendor experience, pricing, and service capability - Compliance with insurance and municipal procurement standards - OEMs and Vendors: - No specific OEMs or manufacturers are named; services are the primary focus - Period of Performance: - Initial contract term is one year, with up to three annual renewal options - Covers planning, execution, and post-event wrap-up for the festival - Place of Performance: - Downtown Carrollton, Texas (event location) - City of Carrollton offices for contracting and coordination

Description

The City of Carrollton is seeking proposals from qualified vendors to provide professional services for talent buying and technical production for the 2022 Festival at the Switchyard, a one-day outdoor event. The scope includes selecting and securing talent, managing technical production such as staging, lighting, and sound, and other festival-related services like catering and vendor coordination. The contract is for one year with an option to renew for up to three additional years. Vendors must submit proposals electronically or by mail by November 10, 2021.

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