Hawaii eProcurement Portal #B26002406

Transportation Services for Educational Leadership Institute Conference on Oahu

The Hawaii State Department of Education is seeking transportation services for the annual Educational Leadership Institute (ELI) Conference on Oahu, supporting approximately 1,200 participants with round-trip and inter-site travel. - Government Buyer: - Hawaii State Department of Education, Procurement and Contracts Branch - Products/Services Requested: - Professional commercial vehicle transportation services for a one-day event - Full-size motorcoaches (56-60 passengers, model year 2021 or newer, ADA compliant upon request) - Mid-size/transit vans (15 passengers, model year 2021 or newer, ADA compliant upon request) - Licensed drivers and coordination with state staff - Multiple groups with detailed pick-up/drop-off locations and schedules - Passenger counts per trip range from 15 to 240 - Unique/Notable Requirements: - All vehicles must be model year 2021 or newer, with functioning air conditioning and interior lighting - ADA accessibility required upon request - Compliance with all state and federal regulations, including safety and emergency procedures - Vendor must have an office and point of contact on Oahu - All fees, surcharges, delivery, and taxes (Hawaii GET not to exceed 4.712%) must be included in pricing - Transaction fee of 0.75% of award (capped at $5,000) applies - OEMs and Vendors: - No specific OEMs or vehicle manufacturers are named; opportunity is open to qualified transportation service providers - Key Locations (Pick-up/Drop-off): - Kualoa Ranch, Daniel K. Inouye International Airport, Samuel Wilder King Intermediate School, James B. Castle High School, Kapolei High School, Mililani High School, and various community and cultural sites across Oahu

Description

The Hawaii State Department of Education is soliciting bids to provide support for round-trip and inter-site travel for participants attending the annual, one-day Educational Leadership Institute (ELI) Conference. The contract involves transportation services on the island of Oahu, including multiple pick-up and drop-off locations with specified passenger counts. Vendors must include all applicable fees and taxes in their pricing and comply with state and federal statutes. The solicitation includes detailed attachments outlining routes, schedules, and operational requirements.

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