CanadaBuys #2025-183

Reprographics Services for PPSC British Columbia Regional Offices (Copying, Printing, Binding, Scanning)

This opportunity from the Public Prosecution Service of Canada (PPSC) seeks a contractor for comprehensive reprographics services for its British Columbia regional offices. - Government Buyer: - Public Prosecution Service of Canada (PPSC), British Columbia Regional Office, Finance and Acquisitions Division - Products and Services Requested: - Copying and short-run printing (from hard copy and electronic originals) - Binding (Cerlox, spiral, metal wire, stapling, perforation, folding, assembling covers and inserts) - Scanning documents to electronic formats (PDF, Microsoft Office, graphic arts formats) - Supply of environmentally certified paper (bond, cover stock, tab dividers) - Media for digital delivery (CDs, DVDs, USB keys, removable hard drives) - Handling of confidential and 'Protected B' classified documents - Rapid turnaround options: extremely urgent (1 hour), urgent (2.5 hours), rush (4 hours), standard (next day) - Delivery and pickup at multiple PPSC offices in Vancouver and Surrey - Unique or Notable Requirements: - Strict security protocols for handling sensitive and classified documents - Use of environmentally friendly, certified paper (ECP, FSC, SFI, CSNSFMS) - Contractor must supply all materials and operations, including binders, tab dividers, and media - Services provided during regular business hours (8 a.m. to 5 p.m. Pacific), with after-hours work by approval - Pricing structured per sheet, cover, divider, binding operation, scanning page, and media loading - Miscellaneous charges for document preparation (e.g., removal of tags, sticky notes) - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation; open to qualified reprographics service providers - Locations: - Main and secondary PPSC offices in Vancouver (800 Burrard St., 222 Main St.) and Surrey (Unit 200 - 15300 54A Avenue) - Contracting office at 160 Elgin St, Ottawa, ON - Contract Duration: - Fixed one-year term (April 1, 2026 – March 31, 2027), no option years mentioned

Description

The Public Prosecution Service of Canada (PPSC) in British Columbia is soliciting proposals for reprographics services including copying, short run printing, binding, and scanning of documents. The services will support PPSC offices in Vancouver and Surrey, handling documents ranging from single sheets to over 400 pages, some containing confidential or "Protected B" classified information. The contract duration is estimated at 9 months starting June 5, 2026, with services provided during regular business hours and any after-hours work requiring prior approval.

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