CanadaBuys #2026-007

Reprographics Services for Legal Documents – Public Prosecution Service of Canada, Ontario Regional Office

This opportunity involves the Public Prosecution Service of Canada (PPSC), Ontario Regional Office, seeking reprographics services for legal document management. - Government Buyer: - Public Prosecution Service of Canada (PPSC), Ontario Regional Office - Contracting managed by Jessica Brutus, Senior Acquisitions Advisor & Supervisor - OEMs and Vendors: - Ricoh Canada Inc. (proposed supplier) - Products and Services Requested: - Reprographics services including: - Copying and short run printing of documents (paper and electronic formats) - Binding services (Cerlox, three-ring binder, stapling, insertion of tabs/dividers) - Scanning paper documents to electronic formats (PDF, Office suite) - Disassembly and reassembly of originals, file handling, naming conventions, delivery on digital media (CD/DVD/USB) - All services must comply with court rules for multiple Canadian courts (Tax Court, Federal Court, Supreme Court, Ontario Superior Court, etc.) - Unique or Notable Requirements: - Services must meet informational quality standards as per PSPC guidelines - Contractor must possess or obtain Reliability Security Status - Ability to handle urgent, rush, and standard work requests - Business Continuity Plan required - Services delivered in accordance with court standards and procedures - Estimated Contract Value: - $340,000 CAD - Period of Performance: - 50 months total (one year base, three one-year options) - Place of Performance: - PPSC Ontario Regional Office, Toronto - Contracting office at 160 Elgin St, Ottawa - Ricoh Canada Inc. office in Mississauga (supplier address) - Primary OEM highlighted: Ricoh Canada Inc.

Description

The Public Prosecution Service of Canada (PPSC) Ontario Regional Office is seeking reprographics services on an as-needed basis, including reproduction, copying, short run printing, binding, and scanning of documents in both electronic and hard copy formats. The services must comply with court rules for various Canadian courts and meet informational printing quality standards. The contract duration is estimated at 50 months, starting June 1, 2026, with an estimated value of $340,000 CAD. The procurement is conducted via an Advance Contract Award Notice due to only one compliant bidder in a previous solicitation.

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