County of Dona Ana Workday #26-0043

Doña Ana County Event Tents, Equipment, and Amusement Rental Services – Indefinite Quantity Price Agreement

Doña Ana County, New Mexico, is seeking bids for an indefinite quantity price agreement covering event tents, equipment, and amusement rental services for county events and activities. - Government Buyer: - Doña Ana County Procurement Office (Michael Perez, Procurement Officer) - Products Requested: - Event tents in multiple sizes (20'x40', 10'x10', 20'x20', 20'x30'), with setup, anchoring, teardown, and sidewalls as specified - Tables (6ft and 8ft rectangular, 60" round), folding chairs (up to 500 units), all with setup and breakdown - Crowd control equipment: bike rack barricades (over 1,000 units), temporary fencing, traffic control drums (121 units), and signage (7 units) - Portable generators (5.6 kW, 2 units), spider boxes (3 units), generator docking stations (2 units) - Portable LED light towers (6 units), evaporative coolers (10 units) - Golf carts (8 units), heavy-duty UTVs (5 units) - Amusement equipment: inflatables (various sizes and types), mechanical bull, NASCAR-style driving simulators - Commemorative items: time capsules (5 units), heritage stone markers (5 units) - Services Requested: - Setup, maintenance, and removal for barricades, fencing, and light towers - Trained operator services for all interactive amusement equipment (inflatables, mechanical bull, simulators), including safety supervision and insurance compliance - Unique/Notable Requirements: - Indefinite quantity, as-needed ordering via purchase orders - Compliance with safety, insurance, and liability standards for all interactive equipment - Brand names are for quality reference only; equivalent products are accepted - Multiple awards possible; bidders are not required to bid all items - Equipment must be suitable for outdoor use, weather-resistant, and meet fire retardancy standards - All deliveries and services must include setup and breakdown/removal - OEMs/Vendors: - No specific OEMs or vendors are named; open to all qualified suppliers meeting specifications - Place of Performance: - Doña Ana County, New Mexico (primary delivery and service location) - NIGP Codes: - 96234, 98112, 98114, 98130, 98136, 98161, 98172

Description

Doña Ana County is soliciting sealed bids for rental services including event tents, equipment, and amusement rentals. The county aims to establish a price agreement with one or more firms effective until June 30, 2027, with options to renew for up to four additional one-year terms, totaling five years. Orders will be placed on an as-needed basis with no purchase obligation until a purchase order is issued. The procurement may result in multiple awards and covers a range of equipment and services detailed in the bid documents.

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