Minnesota Supplier Systems #2000018245

MnDOT Solicitation for Certified Catering Services for 2026 Employee Days Event

The Minnesota Department of Transportation (MnDOT) Metro District is seeking certified catering services for its 2026 Employee Days event at the Minnesota State Fair Grounds North End Event Center in St. Paul, MN. - Government Buyer: - Minnesota Department of Transportation (MnDOT), Metro District - Contracting office located at 1500 W. County Road B2, Roseville, MN - Event Details: - 2026 Metro District Employee Days event - Venue: Minnesota State Fair Grounds North End Event Center, St. Paul, MN - Approximately 1100 attendees expected across three sessions (two day, one evening) - Products/Services Requested: - Full-service catering for all sessions, including: - Beverage service (coffee, tea, water, condiments) for 1000 day session attendees and 100 evening session attendees - Lunch service (buffet or boxed meal) for 1000 day session attendees, with dietary accommodations (vegetarian, vegan, gluten-free, allergen labeling) - Dinner service (buffet or boxed meal, including Taco Bar and sandwich/wrap options) for 100 evening session attendees, with dietary accommodations - Tablecloths for 50 round tables and all serving tables, cleaned and replaced as needed - Delivery, set-up, monitoring, and clean-up included - Unique/Notable Requirements: - Caterers must be certified by the Minnesota State Agriculture Society to operate at the Minnesota State Fair Grounds - Firm pricing regardless of actual attendance - Compliance with health, safety, and diversity/inclusion requirements - All pricing must be submitted via the provided Price Schedule; no unlisted charges will be paid - Responses must be submitted electronically via the SWIFT Supplier Portal - No specific OEMs or commercial vendors are named, as this is a service procurement

Description

The Minnesota Department of Transportation is soliciting bids for catering services for the 2026 MNDOT Metro District Employee Days Event scheduled for May 12-13, 2026, at the Minnesota State Fair Grounds North End Event Center in St. Paul, MN. Approximately 1100 attendees are expected. The contract term runs from May 1, 2026, through June 30, 2026. Bidders must be certified to perform catering services within the Minnesota State Fair Grounds by the Minnesota State Agriculture Society, and responses must be submitted electronically through the SWIFT Supplier Portal by April 28, 2026.

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