Minnesota Supplier Systems #G0210-2000018158

Preventive Maintenance and Repair of Capitol Complex Backup Generators (State of Minnesota)

The State of Minnesota is seeking a contractor to provide preventive maintenance and repair services for backup and emergency generators across the Minnesota Capitol Complex and associated state facilities. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement - OEMs (Original Equipment Manufacturers) Involved: - Caterpillar - Cummins - Kohler - Onan - Katolight - CPG (Cummins Power Generation) - Detroit - Volvo - Products/Services Requested: - Preventive maintenance for a wide range of generator sets (gensets) from 125KW to 2000KW - Includes 67-point inspections, oil and filter changes, load bank testing, and fuel sampling/testing - Specific generator models and serial numbers from Caterpillar, Cummins, Kohler, Onan, Katolight, and CPG - Repair services for all listed generators, including emergency repairs and provision of OEM parts - Rental/standby generators (minimum 1400KW, up to 1600KW or greater) to provide backup power during servicing - NESHAP (National Emission Standards for Hazardous Air Pollutants) compliance reporting and inspection for applicable units - 24/7/365 on-call operations center with a four-hour maximum dispatch time for emergencies - Notable Requirements: - All maintenance and repairs must be performed by the contractor’s own trained and certified technicians (no subcontracting) - Technicians must have at least three years of experience on 1600KW or larger generator sets - Contractor must provide immediate backup generation during service outages - Compliance with Minnesota’s diversity and inclusion procurement goals - Mandatory site visit for all bidders - All pricing must be inclusive (no separate installation fees) and submitted via the provided Exhibit D Price Schedule - Proof of OEM authorization required for vendors not listed on OEM websites - Locations Covered: - Multiple state buildings in St. Paul, MN (including State Capitol, Administration Building, MN Senate Building, Transportation Building, Veterans Services Building, Centennial Building, History Center, Governor Residence, Judicial Building, Revenue Building, Retirement Systems Building, Health/Lab Building, Freeman Building, MNIT - Human Services, Elmer L. Anderson Building, Human Services, Elmer L. Anderson Building) - Emergency Operations Center in Blaine, MN - BCA Bemidji in Bemidji, MN - Bureau of Criminal Apprehension in St. Paul, MN

Description

This is a formal Request for Proposal (RFP) issued by the State of Minnesota for providing preventive maintenance and repair services for backup generators located throughout the Capitol Complex. The contract term is initially two years starting July 1, 2026, with options to extend up to 36 additional months. A mandatory site visit is scheduled for April 27, 2026, and proposals must be submitted by May 8, 2026. The solicitation requires responders to submit detailed qualifications, pricing schedules, and references, and emphasizes compliance with state procurement policies including diversity and inclusion goals.

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