Minnesota Supplier Systems #G0210-2000018246

Minnesota Solicitation for CAPM 2026 Leadership Awards Dinner Venue and Event Services

This opportunity is for event venues and service providers to host the Council on Asian Pacific Minnesotans (CAPM) 2026 Leadership Awards Dinner in the Twin Cities Metro Area. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement (Admin/State Procurement) - Key contact: Molly Gunderson, Buyer 2 - Products/Services Requested: - Event venue rental with meeting rooms, general session/dining room, and private changing facilities - Free surface parking lot with at least 850 spaces, connected to or within 100 feet of the venue entrance (parking ramps not permitted) - Catering services: three-course dinner for 850, VIP reception for 300, beverages, and cash bar service - Audio-visual equipment: LCD projector, large screens, microphones, sound equipment, Wi-Fi, and technical support - Security services: three uniformed, licensed security guards - Event setup and management, including AV staff support - Furniture and equipment: tables, chairs, linens, easels, stage, podium, risers - Photo booth space - Unique/Notable Requirements: - Venue must be within the 7-County Twin Cities Metro Area (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, or Washington County), including downtown St. Paul and Minneapolis - Strict parking requirements: free, surface lot, visible from entrance, no ramps - Contractor must hold a valid Minnesota Liquor License and comply with all state laws for alcoholic beverage service - Menu must accommodate diverse dietary needs and allergen labeling - Compliance with Minnesota diversity and inclusion procurement policies - Insurance and security requirements - No specific OEMs or vendors are named; solicitation is open to qualified venues and service providers meeting all requirements.

Description

This solicitation is issued by the State of Minnesota to establish a contract for the Council on Asian Pacific Minnesotans (CAPM) 2026 Leadership Awards Dinner. The event is expected to host approximately 850 attendees, including organizers and committee members, with a preferred date of September 26, 2026, and an alternate date of October 3, 2026. The venue must be located within the 7-County Twin Cities Metro Area, including downtown St. Paul and Minneapolis, and must provide free surface parking for 850 vehicles, either connected to the venue or within 100 feet of the entrance. The contractor must hold a Minnesota Liquor License and comply with all applicable laws regarding alcoholic beverage service. The contract term runs from execution through December 31, 2026, with an option to extend for 12 months.

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