City of Hialeah Opengov #RFQu-26-041

City of Hialeah Solicits Managed Print Services and Multifunctional Copier Fleet Lease

This opportunity involves the City of Hialeah seeking a comprehensive managed print solution for its municipal facilities: - Government Buyer: - City of Hialeah, Finance Management, Purchasing Division - Products and Services Requested: - Lease of approximately 104 multifunctional printers (MFPs) for a 60-month term - Managed Print Services (MPS) covering all maintenance, repairs, parts, and consumables (excluding paper) - Delivery, installation, configuration, and ongoing support for all devices - Procurement Structure: - Utilizes established cooperative purchasing agreements (e.g., Sourcewell, OMNIA Partners, NASPO ValuePoint) - Vendors are expected to offer pricing with additional discounts beyond standard cooperative contract rates - Unique/Notable Requirements: - Compliance with security, data sanitization, and environmental standards - Detailed invoicing, account management, and reporting - Vendors must provide insurance, bonding, and licensing documentation - OEMs and Vendors: - No specific OEMs or vendors are named, but referenced cooperative agreements typically include major printer manufacturers and service providers

Description

The City of Hialeah is seeking a qualified vendor to provide a turnkey managed print solution under a 60-month lease using an established cooperative purchasing agreement. The scope includes delivery, installation, configuration, and ongoing maintenance of approximately 104 multifunctional printers across multiple municipal facilities. The vendor must provide comprehensive managed print services including maintenance, repairs, parts, and consumables (excluding paper), billed on a cost-per-copy basis. The city expects competitive pricing with potential discounts beyond standard cooperative contract pricing.

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