CanadaBuys #2025-007

Award of Reprographics Services Contract for PPSC Ontario Regional Office

This opportunity involves the Public Prosecution Service of Canada (PPSC) Ontario Regional Office securing reprographics services for legal and court-related documentation. - Government Buyer: - Public Prosecution Service of Canada (PPSC), Ontario Regional Office - Contracting managed by Jessica Brutus, Senior Acquisitions Advisor & Supervisor - OEM/Vendor: - Ricoh Canada Inc. (pre-identified supplier) - Products/Services Requested: - Reprographics services including: - Copying and short run printing of documents (paper and electronic formats) - Binding services (Cerlox, three-ring, stapling, tab/divider insertion) - Scanning of documents to electronic formats (PDF, Office suite) - File manipulation, naming, and delivery on digital media (CD/DVD/USB) - All services must comply with court rules for multiple Canadian courts (Tax Court of Canada, Federal Court of Canada, Federal Court of Appeal, Supreme Court of Canada, Ontario Superior Court of Justice, Ontario Court of Appeal, Ontario Court of Justice) - Service levels for urgent (4 hours), priority (6 hours), and regular (24 hours) requests - Unique/Notable Requirements: - Contractor must have or obtain Reliability Security Status - Must demonstrate knowledge of and compliance with court standards for document preparation - Ability to handle urgent, rush, and standard work requests - Must provide business continuity planning - Adherence to quality standards as outlined in the PSPC booklet 'A Customer Guide to Quality Printing' - Estimated contract value: $340,000 CAD - Contract duration: Up to 50 months (one-year base, three one-year options)

Description

The Public Prosecution Service of Canada (PPSC) Ontario Regional Office is seeking reprographics services on an as-needed basis. The services include reproduction, copying, short run printing, binding, and scanning of documents in both electronic and hard copy formats, adhering to court rules for various Canadian courts. The contractor must have or obtain the necessary knowledge to meet court standards and hold a valid Reliability Security Status. The contract duration is estimated at 50 months starting June 1, 2026, with an estimated value of $340,000 CAD.

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