SAM #19AJ2026Q0006

Asphalt Repair Services at U.S. Embassy Baku, Azerbaijan

This opportunity involves the U.S. Department of State seeking professional construction services for an asphalt repair project at the U.S. Embassy in Baku, Azerbaijan. - Government Buyer: - U.S. Department of State - U.S. Embassy Baku - Contracting Officer: Courtney Shinn Smith - OEMs and Vendors: - No specific OEMs or product manufacturers are named; this is a service-based construction project. - Products/Services Requested: - Complete asphalt repair services, including: - Labor, materials, equipment, and supervision - Repair and restoration of asphalt surfaces with a minimum 5 cm thickness - Drainage line repair or replacement - Restoration of parking lot markings - Curb patching and painting - Debris removal - Compliance with U.S. Department of State safety and security regulations and local laws - Unique or Notable Requirements: - Offerors must be registered in the System for Award Management (SAM) - Submission of SF-1442, pricing, representations and certifications, and DS-4319 Activity Risk Assessment - Site visit scheduled for prospective offerors - Work must begin within 15 days of notice to proceed and be completed within 35 calendar days - Working hours are 09:00 to 17:00, Monday through Friday, with possible adjustments approved by the COR - Firm fixed price contract estimated between $30,000 and $60,000 - Place of Performance: - U.S. Embassy Baku, 111 Azadliq Avenue, Baku, Azerbaijan, AZ1007

Description

Dear Prospective Offeror:

Subject: Request for Quotes 19AJ2026Q0006

Enclosed is a Request for Quotes (RFQ) for Asphalt Repair Project at the U.S. Embassy Baku, Azerbaijan.

If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by May 8, 2026, on or before 6:00 PM, Baku time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

The site visit has been scheduled for April 22, 2026, 11:00 Baku time at the U.S. Embassy Baku (111 Azadliq Ave.) Participants will meet at the U.S. Embassy Baku, 111 Azadliq Avenue. Prospective offerors/quoters should contact Procurement Agent Anar Rzayev at email rzayeva@state.gov by April 20, 2026, 15:00 Baku time for additional information or to arrange entry to the building.

Your quotation MUST be submitted electronically to BAKUBIDBOX@STATE.GOV . It is imperative to send the bid to this email address and to make sure the submission in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing of Solicitation Package

3. Section L, Representations and Certifications of Solicitation Package

4. Additional information as required in Section J of Solicitation Package

5. Proof of SAM Registration

6. DS-4319 Activity Risk Assessment

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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