SAM #191N6526Q0041

IRMA Type Roof Replacement System for U.S. Embassy New Delhi Chief of Mission Residence

This opportunity involves the supply and installation of an IRMA Type Roof Replacement System at the Chief of Mission Residence, U.S. Embassy New Delhi, managed by the U.S. Department of State's Overseas Buildings Operations and Facility Management Office. - Government Buyer: - U.S. Department of State, Overseas Buildings Operations - Facility Management Office, U.S. Embassy New Delhi - Scope of Work: - Complete roof waterproofing replacement for a government-owned residential apartment block - Installation of a two-ply modified bitumen membrane system with thermal insulation and concrete pavers over approximately 1,400 square meters - Includes demolition, debris removal, installation of membranes, insulation, concrete topping, flashing, painting, scaffolding erection, safety management, and coordination with Embassy and OBO - Products and Materials Requested: - 3mm and 4mm thick APP modified bitumen membranes (by Shalimar Tar Products) - Bituminous primer (STP or equivalent) - Galvanized metal corrugated sheets for barricading - Metal scaffolding (Cup Loc) - Penetron chemical coating - Lightweight concrete sloped topping - Stainless steel flashing - Aluminum termination bar - PVC drain board (Drentex Protect 50 by Texsa) - Extruded polystyrene insulation (DOW SLShiplap) - Filter fabric (TERRAM 500) - Concrete pavers - Elastomeric coating - Rust inhibitive primer - Notable Requirements: - All materials, scaffolding, and safety measures must be provided by the contractor - Compliance with local labor laws and security clearance requirements - Certified design and inspection required for scaffolding - Site visit required prior to proposal submission - Offerors must be registered in the System for Award Management (SAM) - No specific part numbers or OEMs are mandated, but several preferred manufacturers are referenced for key materials - Place of Performance: - U.S. Embassy, Gate #7, Nyay Marg, Chanakyapuri, New Delhi, India - Period of Performance: - 120 days on site from contract award, with defined milestones and working hours

Description

Enclosed is a Request for Quotes (RFQ) for IRMA Type Roof Replacement System at CMR.  If you would like to submit a quotation, follow the instructions in Section–J of the solicitation, complete the required portions of the attached document, and submit it to the address provided in para 4 below.

The Embassy intends to conduct a site visit on April 22, 2026, at 12 p.m. at U.S. Embassy, Gate # ‘7’, Nyay Marg, Chanakyapuri, New Delhi – 110021, India.  Prospective offerors who desire to participate in the site visit should send their interest at ChellaramaniA@state.gov no later than 3 p.m. April 20, 2026.

All requests for clarification must be submitted in writing via E-mail at ChellaramaniA@state.gov on or before 3 p.m. April 20, 2026.  Responses shall be provided to all contractors who showed their interest in doing business with USG.  No questions shall be answered, received after 3 p.m. April 20, 2026.

Quotations are due by/before 5 p.m. (India Time) of May 1, 2026.  Your quotation must be submitted electronically to Newdelhibids@state.gov with the subject line “Solicitation No. 191N6526Q0041 for IRMA Type Roof Replacement System at CMR”.  The file size must not exceed 10MB. If the file size exceeds 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

No quotations shall be accepted received after 5 p.m. (India Time) of May 1, 2026. Quotations must be in English. Incomplete quotations will not be accepted.  Quotation submitted to any other e-mail ID other than Newdelhibids@state.gov shall be rejected and dealt in accordance with FAR provision 52.215-1.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

In order for a quotation to be considered, you must also complete and submit the following:

1. Section A, Pricing

2. Section L Representations and Certifications

3. Additional information as required in Section J

4. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer.  If the Contractor was unable to register prior to award, the contractor shall be registered in SAM within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first.

Therefore, offerors are highly encouraged to start registration in SAM immediately if they are interested in submitting a response to this requirement.

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