City of Elgin Ionwave #RFP 26-016

Beer Beverage Concession Operator Sought for Nightmare on Chicago Street Festival

The City of Elgin is seeking a qualified operator to provide beer beverage concession services for the annual Nightmare on Chicago Street (NOCS) festival. - Government Buyer: - City of Elgin, Purchasing Department, Cultural Arts & Special Events Department - OEMs and Vendors: - No specific OEMs or vendors are named; opportunity is open to all qualified vendors - Preference for vendors with a brick-and-mortar presence in Elgin and a valid City of Elgin liquor license - Products/Services Requested: - Beer beverage concession services at multiple vending locations (three on Friday, five on Saturday) and a possible VIP area - Services include: - Staffing with BASSET-certified servers - ID checking and compliance with all licensing and insurance requirements - Partnership with a distributor for beer product offerings (kegs, pricing, refrigeration, logistics) - Management of supplies (cups, wristbands, signage) - Operation of point-of-sale equipment - Setup, breakdown, and volunteer management - Profit-sharing (minimum ten percent), vendor fee, and sponsorship fee from beverage supplier - Unique or Notable Requirements: - Submission of a detailed business plan outlining product offerings and operational plan - Proof of insurance and valid liquor license required - Adherence to equal employment and sexual harassment policies - Contract may be renewed for up to three years, subject to annual proposal approval - Expected attendance: 6,000 on Friday, over 20,000 on Saturday - No specific products, part numbers, or quantities are listed; vendors must propose offerings and logistics

Description

The City of Elgin is soliciting proposals for beer concession services at the Nightmare on Chicago Street (NOCS) festival, scheduled for October 16-17, 2026. The selected operator will provide beer sales at multiple locations during the two-day event, including a possible VIP area, and must manage staffing, product offerings, and compliance with licensing and safety requirements. Proposals must be submitted electronically by May 4, 2026, and the City reserves the right to accept or reject any proposals. Preference may be given to vendors with a local presence and valid liquor license.

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