New York State Contract Reporter #IFB 26-003

Preventive Maintenance and Repair of Trane Chiller Systems at Mohawk Valley Psychiatric Center

This opportunity from the New York State Office of Mental Health seeks a contractor for preventive maintenance and repair services for chiller systems and ancillary equipment at the Mohawk Valley Psychiatric Center in Utica, NY. - Government Buyer: - New York State Office of Mental Health (NYS OMH), Mohawk Valley Psychiatric Center - Bureau of Procurement Enterprise Services - OEMs and Vendors Mentioned: - Trane (chillers, system controls) - Bell & Gossett (expansion tanks, pumps) - Armstrong (expansion tanks, pumps) - Products/Services Requested: - Preventive maintenance for air-cooled scroll and rotary chillers (Trane CGAM 080A, CGAM 120A, RTAC3004) - Maintenance of air-cooled condensers, chiller system controls (Trane BAS-SVP05EEN), expansion tanks, chilled water pumps, ancillary equipment (Bell & Gossett, Armstrong), and variable frequency drives (AC Tech MH2100BMG13, MH2150BMG13) - Scheduled tasks: seasonal startup/shutdown, monthly/bi-monthly PM, inspections, testing, cleaning, calibration - Time and material repairs, including emergency service (2-hour on-site response required) - Material allowance with fixed 10% markup (excluding shipping) - Labor rates for straight time, overtime, and training - Unique/Notable Requirements: - Mandatory site visit for bidders - MWBE participation goal: 30%; SDVOB goal: 6% - Certified technicians required; compliance with NYS prevailing wage - Detailed reporting and annual cost escalation per NYS Department of Labor - Electronic bid submission required - Locations: - Mohawk Valley Psychiatric Center, 1400 Noyes St., Utica, NY (primary place of performance) - Buildings 36, 63, 64 (equipment locations) - NYS OMH offices in Albany, NY (contracting/government offices)

Description

The New York State Office of Mental Health and the Mohawk Valley Psychiatric Center are soliciting bids through an Invitation for Bid (IFB) for a contractor to provide preventive maintenance services for chiller systems and ancillary equipment located at 1400 Noyes Street, Utica, NY. The contract term is from January 1, 2027, to December 31, 2031. Interested vendors must attend a mandatory site visit on May 1, 2026, and submit bids by May 20, 2026, using specified forms in both Excel and PDF formats. The solicitation includes specific MWBE and SDVOB participation goals and detailed contract boilerplate specifications.

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