SAM #36C25526Q0027

Annual Maintenance of Automatic Transfer Switches at Harry S. Truman Memorial Veterans Hospital

This opportunity involves a comprehensive maintenance contract for Automatic Transfer Switches (ATS) at the Harry S. Truman Memorial Veterans Hospital in Columbia, Missouri. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 15 (NCO 15), Leavenworth, KS - OEMs and Vendors: - ASCO (Series 7000) - Zenith (ZBTS00B10160E) - Metron (MP 300-50-480C) - Products/Services Requested: - Preventive and emergent maintenance for 13 ASCO Series 7000 ATS units (various amperages: 400A, 600A, 800A, 1600A) - 1 Zenith ZBTS00B10160E ATS (1600A) - 1 Metron MP 300-50-480C ATS (100A) - All parts, labor, and travel included - Annual maintenance for each ATS unit - Unique or Notable Requirements: - All maintenance must be performed by manufacturer-certified technicians - Contractor must have access to OEM proprietary information (e.g., software updates, factory service bulletins) - Compliance with NFPA 110 standards - Detailed reporting and documentation required - Contract includes a base year plus four option years - Place of Performance: - Harry S. Truman Memorial Veterans Hospital, Columbia, MO

Description

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e). SCOPE Procurement of service agreement to maintain full-service support of Automatic Transfer Switches (ATS). This contract shall cover scheduled (preventive maintenance) and unscheduled (emergent) maintenance. All parts, labor, and travel shall be included. BACKGROUND This contract will be used to provide full maintenance and testing service for the Harry S. Truman Memorial Veterans Hospital (HSTMVH). Proper maintenance of the ATS is needed to ensure the continued operation and transfer in case of a power outage. SITE VISIT A site visit will be scheduled providing all potential bidders the opportunity to view the electrical distribution system. The date and time will be listed in the solicitation. BADGES, PARKING, CHECK-IN PROCESS All Contractor personnel are required to wear identification (I.D.) badges issued by the HSTMVH Engineering office during the entire time they are on the HSTMVH grounds. It is the responsibility of the Contractor's personnel to park in the appropriate designated parking areas. The HSTMVH shall not validate or make reimbursement for parking violations of the Contractor's personnel under any circumstance. The contractor's technician shall report to the VA representative office Facilities Management prior to starting work. The Contractor's technician shall prepare a written service ticket explaining the work for the day, a listing of which parts are to be used, the price of each part, and the total price of multiple parts. The ticket shall be given to the VA representative for approval. PERIOD OF PERFORMANCE Base Year: 06/05/2026 – 06/04/2027 Option Year I: 06/05/2027 – 06/04/2028 Option Year II: 06/05/2028 – 06/04/2029 Option Year III: 06/05/2029 – 06/04/2030 Option Year IV: 06/05/2030 – 06/04/2031 CONTRACTOR QUALIFICATIONS Fully qualified is based upon training and hands-on experience in the field. For training, the Field Service Engineer (FSE) has successfully completed a formalized training program for the equipment identified in this solicitation as required by the Original Equipment Manufacturer (OEM) and equal to what the manufacturer provides their own field service personnel. All PMs shall be provided by a manufacturer certified technician. Contractor must provide evidence of appropriate training of any FSE(s) providing services under the terms of the contract. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer. Contractor must have access to all OEM proprietary information due to the critical nature of these services, including software updates and factory service bulletins. PERSONNEL ACCEPTANCE The Government reserves the right to accept or reject Contractor's staff for the rendering of services. Complaints concerning Contract Personnel's performance or conduct shall be dealt with by the Contractor, VA representative, and the final decision made by the Contracting Officer. CONTRACTOR'S RESPONSIBILITIES The Contractor shall take all precautions necessary to protect against injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to contractor's employees as well as for any damage to personal or public property caused by contractor's employees. Enforce contractor performance, including timely submission of deliverables, compliance with personnel screening requirements, and appropriate termination activity as needed. The authorization requirements do not apply; a Security Accreditation Package is not required. HOURS OF SERVICES The Contractor shall perform services Monday through Friday, except for National Holidays, between 6:00 p.m. and 6:00 a.m. Government National Holidays: New Year’s Day – January 1 Martin Luther King’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth – June 19 Independence Day – July 4 Labor Day – First Monday in September Columbus Day – Second Monday in October Veterans Day – November 11 Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25 When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When on a Saturday, the preceding Friday is observed. Additional holidays may be declared by the President of the United States. AUTOMATIC TRANSFER SWITCHES TABLE 1: HSTMVH ATS LISTING Location Local Identifier Make ATS Model Amperage EE# E009 ATS-1 ASCO Transfer Switch, Series 7000, 480V 400 112962 <!-- Additional rows omitted for brevity --> SCHEDULE OF WORK The vendor shall provide work at the intervals defined below. The contract is a base plus four option years. ATS Maintenance ATS-1, ASCO Transfer Switch, Series 7000, 480V, 400A Every 12 months <!-- Additional rows omitted for brevity --> MAINTENANCE Preventive maintenance procedures shall follow the most current code: NFPA 110. The vendor shall perform preventive maintenance per ATS manufacturer’s specifications, providing all necessary kits and parts. General Work Items Check all lighted signals and replace bulbs as necessary. Inspect enclosure, wiring, and connections for damage or wear. Clean enclosure and components. Check switch contacts; replace if pitted or worn. VA will pay for replacement parts. Inspect all components for wear, corrosion, or overheating. Check transfer switch lubrication; relubricate as needed with factory-approved lubricant. Check all cable connections and retighten as necessary. Verify and adjust sensitivity settings and time delays. Perform operational tests to ensure proper transfer function. Parts for Repair Contractor shall furnish an estimate for repairs, including comparison quotes for fairness. All parts shall be provided by the Contractor. Equipment is not considered obsolete until out of production for 7 years or unreplacable. Post-repair, the VA representative must sign the repair ticket to indicate acceptance. A copy must accompany the payment invoice. REPORTING REQUIREMENTS Contractor shall provide a report for each ATS, including all data points, within 7 days of work completion. Handwritten notes are required before leaving. Records of lockout/tagout shall be maintained. An annual report on ATS condition and maintenance shall be prepared, including repairs, corrections, and suggestions. Additional Notes This is NOT a solicitation announcement. It is a sources sought only to identify qualified sources. Responses will inform potential acquisition decisions. After review, a solicitation may be issued. Responses to this notice are not requests to join a bidders list or receive the solicitation. REQUIREMENTS The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, seeks sources capable of providing services to ensure the reliability of the boiler system, including inspections, testing, and calibration to prevent unsafe or inefficient performance. SUBMISSION INSTRUCTIONS Interested sources should respond via email to george.johnson9@va.gov by Friday, 4/23/26, at 10:00 am CST. Telephone responses are not accepted. Responses should include company name, address, point of contact, size classification, and the following information: UEI number Business size and status (e.g., SDVOSB, VOSB, Hubzone, WOSB, Large Business) NAICS code status Manufacturer, distributor, or solution provider Details of any modifications or alterations How you will meet subcontracting limitations Existing federal contracts applicable Capabilities demonstrating ability to meet requirements Responses must be received by the specified deadline. A solicitation, if issued, will be announced separately. This notice does not constitute a solicitation or a request to be added to a bidders list.

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