Georgia Procurement Registry #33-26

City of Valdosta Solicits Bids for Citywide HVAC Services Contract

The City of Valdosta, Georgia is seeking bids for a citywide HVAC services contract to cover repair, maintenance, and replacement parts for all city-owned properties. - Government Buyer: - City of Valdosta Purchasing Department - OEMs and Vendors: - Trane is the primary HVAC brand in use; equivalent or better parts are acceptable - No other specific OEMs mentioned - Products/Services Requested: - Comprehensive HVAC services (repair, maintenance, replacement) - Includes labor, tools, equipment, and supplies - Excludes tower units at City Hall Annex, Crime Lab, and similar locations - Chiller work requires a separate proposal - Invoices must include detailed part numbers and descriptions - Unique or Notable Requirements: - Preference for standardizing on Trane equipment - Multiple vendors may be awarded (especially for chiller work) - Rapid response times required - No travel or fuel surcharges allowed - All repairs must be warranted for at least 90 days - Strict invoicing and documentation standards - Piggybacking by other government entities is permitted under certain conditions - Estimated annual spend is approximately $60,000 (half for equipment replacement) - Bidders must comply with insurance, licensing, and performance requirements

Description

The City of Valdosta is soliciting bids for HVAC services covering air conditioning and heating repair for all city-owned properties. The contract term is from July 1, 2026, to June 30, 2027, with an option to renew for four additional one-year periods. The scope includes maintenance, repair, and replacement parts for HVAC systems, excluding tower units at certain locations. Bidders must comply with specified insurance, performance, and invoicing requirements, and the city reserves the right to accept or reject bids in its best interest.

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