SAM #36C26226Q0606

LED Lighting Replacement for Los Angeles VA Clinic Parking Structure

This opportunity involves a comprehensive LED lighting replacement project for the Los Angeles VA Clinic parking structure: - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 22 (Long Beach, CA) - OEMs and Vendors: - Elite Lighting (manufacturer of OWVS1-LED and OW2B-LED fixtures) - Oracle (referenced as OEM for specified fixtures) - Products/Services Requested: - Replacement of approximately 365 ceiling-mounted and 80 wall/entrance ramp LED Type-B fixtures (totaling 445 units) - Fixtures must be 5000K daylight white, ballast-free, UL and DLC Premium listed, and compliant with California Title 24 energy efficiency standards - Acceptable models include Elite Lighting OWVS1-LED, OW2B-LED, or equivalent - 5% of total fixture count (approx. 22-23 units) required as spares, new in original packaging with warranty - Installation services: - Removal and disposal of existing fixtures - Installation of new fixtures, including rewiring for direct line voltage - Use of lift equipment, weekend work to minimize disruption, mobilization, and supervision - Training and maintenance documentation for VA staff - Cleaning after work completion - Unique/Notable Requirements: - Contractor must hold a valid California C-10 Electrical Contractor License - All work to be performed on weekends to avoid impacting hospital operations - Fixtures must be suitable for wet locations and include tamper-proof and emergency lighting options - Project is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Compliance with UL, DLC, ANSI, and California Title 24 standards is mandatory

Description

Combined Synopsis/Solicitation for Commercial Services/Items Prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. Project Details 1.a. Project Title: LED Lighting Replacement 1.b. Description: VA Greater Los Angeles Healthcare System located at 11301 Wilshire Blvd; Los Angeles CA 90073 is seeking a contractor to provide a complete LED Type-B lighting fixture replacement of a two-level parking structure at the Los Angeles VA Clinic located at 351 E Temple Street, Los Angeles, CA 90012 Parking Lot P1. 1.c. Project Location: LA ACC Medical Center at 351 East Temple Street, Los Angeles, CA 90012 1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26226Q0606. 1.e. Set Aside: This solicitation is issued as an SDVOSB set aside. 1.f. Applicable NAICS code: 335139 Electric Lamp Bulb and Other Lighting Equipment Manufacturing. 1.g. Small Business Size Standard: 1250 employees 1.h. Type of Contract: Firm Fixed Price 1.i. Period of Performance: 180 days 1.j. Wage Determination: SCA WD 2015-5613 revision 31 1.k. Questions Due: Questions regarding the solicitation should be submitted via email no later than 2pm PST Wednesday, May 6th, 2026, to ositadima.ndubizu@va.gov 1.l. Job Walk: Will be conducted from 10am to 11am on Wednesday, April 29, 2026. Participants will meet with Victor Chevez, Ed Hunt, and Ross Manoukian at LA ACC Medical Center, 351 East Temple Street, Los Angeles, CA 90012 Main lobby area. Parking is not available at the facility. Contractors shall park on their own and will not be reimbursed. Contact Ed Hunt at (818)770-0976 or Victor Chevez at (310)554-9597 for meeting point details. Please email Ositadima.ndubizu@va.gov to indicate intent to participate. 1.m. Submission: Company info and quote should be in the attached Enclosure 1 form. All other offer formats will not be accepted. Send your enclosure form and capabilities statement/experience in one email with two separate attachments. Statement of Work Background The existing parking structure lighting system at the Los Angeles VA Clinic requires modernization to improve energy efficiency, reduce maintenance costs, and enhance visibility and safety for veterans, staff, and visitors. The complete fixture replacement with new LED Type-B fixtures will eliminate legacy components and ballast-related failures, providing improved illumination levels and significantly reducing energy consumption and maintenance requirements. Scope This scope defines the requirements for a complete LED Type-B lighting fixture replacement of a two-level parking structure at the Los Angeles VA Clinic located at 351 E Temple Street, Los Angeles, CA 90012 Parking Lot P1. The contractor is to provide illumination lumen design for safety, uniformity, and energy efficiency per Illuminating Engineering Society (IESNA). The project involves complete removal of existing fixtures and installation of new energy-efficient 5000K LED Type-B fixtures, including proper disposal of all existing fixtures and components. Work includes the entrance ramp from the guard shack to the P1 parking lot level. Work shall be performed during weekends to minimize disruption. Pre-Installation Survey and Verification Conduct a physical count and verification of all existing fixtures, including quantities, types, mounting configurations, and electrical infrastructure. Estimated fixture count: approximately 365 ceiling-mounted fixtures and 80 fixtures at the parking lot entrance ramp. Complete Fixture Replacement; New LED Type-B Fixtures Only Remove and dispose of existing fixtures, housing, wiring, and mounting hardware. Install new LED Type-B fixtures with integrated LED arrays, including all mounting hardware and rewiring for direct line voltage (277V). Total fixtures: approximately 365 on parking level P1 and 80 at the entrance ramp. Note: Only new fixtures; retrofit kits are not acceptable. New LED Type-B Fixture Specifications Configuration: ballast-free, integrated LED arrays, direct wire to line voltage. Color temperature: 5000K (daylight white). Output: minimum 3,000+ lumens per fixture. Housing: vapor-tight or industrial-grade, impact-resistant. Mounting: pendant or surface mount as appropriate. Electrical: compatible with 277V, power factor ≥ 0.90, integrated LED driver. Compliance: UL listed (UL 1598 or UL 1598C), DLC Premium. Standards: comply with California Title 24 and VA requirements. Lifespan: minimum L70 rating of 60,000 hours. Protection: IP65 rated, suitable for damp locations. Optics: Type III or V distribution. Luminaire Efficacy Rating: minimum 70 (FEMP standards). Spare Fixtures Provide 5% of total fixture count as spares, matching make, model, and specifications. All spares must be new and in original packaging with full warranty. Coordination and Responsibilities Coordinate work with VA Facility staff, including Ed Hunt and Victor Chevez. Provide training on maintenance and operations of new fixtures. Include operation and maintenance manuals in close-out documentation. Clean area after completion. Schedule work on weekends to minimize disruptions. General Requirements Furnish all labor, materials, equipment, supervision, and incidentals. Possess and maintain all required licenses, including a valid California C-10 Electrical Contractor license. Period of Performance 180 days Holiday Schedule New Year's Day: January 1 Martin Luther King Jr. Birthday: Third Monday in January President's Day: Third Monday in February Memorial Day: Last Monday in May Juneteenth: June 19 Independence Day: July 4 Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11 Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25 Contractor Employees Employees must not pose threats to health, safety, security, or operations. All personnel must wear VA-issued ID badges with photo, name, and company. Parking is the contractor's responsibility; violations are their responsibility. Smoking is prohibited on VA grounds per VHA Directive 1085. Insurance Coverage Maintain Workers Compensation and Public Liability Insurance as per laws. Provide certification from insurance provider before work begins, with 30-day notice for cancellations. Minimum coverage: Workers' compensation, general liability ($500,000), auto liability ($200,000 per person, $500,000 per occurrence), property damage ($20,000). Evidence of insurance without asbestos exclusions required prior to award. Addendum to FAR 52.212-1: Instructions to Offerors Submit written offers via email by 10am PST, Friday, May 15th, 2026, to ositadima.ndubizu@va.gov. Include: Vendor info with UEI number (Enclosure 1, pg. 1) Acknowledgment of amendments (Enclosure 1, pg. 1) Concurrence/non-concurrence with solicitation terms (Enclosure 1, pg. 1) Schedule of services (Enclosure 1, pg. 2) Offeror certifications (Enclosure 1, pg. 4) All submissions must be in one email with separate attachments. Standards of Responsibility Offerors must provide evidence of: Valid C-10 Electrical Contractor License issued by California Contractors State License Board. References from at least 3 VA or government agencies, including contact info and contract details. Evaluation and Award Basis of Award The contract will be awarded to the responsible offeror with the lowest conforming price, not exceeding available funding. Price is the primary evaluation factor. Evaluation Process Quotes will be evaluated starting with the lowest price, checking for reasonableness and responsibility. The process continues until a suitable award is made or all quotes are rejected. Options Options will be evaluated by adding their prices to the base price. The government may reject unbalanced or excessive options. Contract Formation A written notice of award or acceptance will form a binding contract. The government may accept offers before the expiration date unless a withdrawal is received. Applicable Provisions and Clauses The solicitation and clauses are in effect through FAR Circular 2025-04, dated 6/11/2025. Full texts are in enclosure 2, including: FAR 52.212-1, Instructions to Offerors FAR 52.212-2, Evaluation FAR 52.212-4, Contract Terms FAR 52.212-5, Statutes and Orders VAAR 852.219-73, Set-Aside Notice VAAR 852.219-75, Subcontracting Limitations FAR 52.233-2, Protest Service VAAR 852.233-70, Dispute Resolution VAAR 852.233-71, Alternative Protest VAAR 852.222-71, Compliance with Executive Order 13899

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