SAM #030ADV26R0031

Comprehensive Maintenance and Repair for Film Viewing & Handling Equipment at Library of Congress

The Library of Congress is seeking a contractor to provide comprehensive maintenance, repair, and support services for a diverse inventory of film viewing and handling equipment used in film preservation. - Government Buyer: - Library of Congress, Contracts and Grants Directorate, Film Preservation Laboratory - OEMs and Vendors Mentioned: - Steenbeck - KEM - Intercine - Moviola - Kelmar - Metric Splicer and Film Co. - Maier-Hancock - CTM - MAC2 - CIR/Ciro Leo Catozzo - Hollywood Film Company - Splycemar/Neumade - Neumade - Goldberg - Products/Equipment Requested: - Film viewing flatbeds (Steenbeck, KEM, Intercine, Moviola) - Power winders (Steenbeck) - Rewind inspection systems (Kelmar) - Splicers (ultrasonic, cement, tape; various OEMs) - Synchronizers (various gang configurations; Hollywood Film Co., Moviola, Neumade) - Manual rewinders (Hollywood Film Co., Moviola) - Split reels (Goldberg, Hollywood Film Co.) - Quantities range from 1 to 9 units per item, with detailed part numbers provided for most equipment - Services Requested: - Onsite and offsite preventive maintenance (annual visits at both locations) - Ad hoc repairs, parts replacement, and equipment upgrades as needed - Remote support (voice/video troubleshooting, 48-hour response) - Labor for non-preventative maintenance and travel costs - Unique/Notable Requirements: - Contractor must service both historic and contemporary film equipment from multiple OEMs - Work to be performed at two specialized federal facilities: Madison Building (Washington, D.C.) and Packard Campus for National Audiovisual Conservation (Culpeper, VA) - Key personnel must have at least 5 years of relevant experience - Contract is IDIQ with a $5,000 minimum and $700,000 maximum over up to 5 years - Annual pricing for each machine and labor rates for non-preventative work - Equipment list includes rare and legacy models requiring specialized expertise

Description

This public notice is a combined synopsis/solicitation for commercial supplies and services per FAR Part 12. The solicitation is prepared in accordance with FAR Part 13.5, simplified acquisition procedures. The solicitation is released as a single-award IDIQ firm-fixed price contract competition.

The Library of Congress (Library) owns and operates a variety of historic and contemporary equipment for the preservation of film formats. This equipment includes motion picture film viewing flatbeds, motion picture motorized winders, splicers, synchronizers, and manual rewinders. This equipment is housed across two Library locations, the Madison Building in Washington, D.C. and the Packard Campus or National Audiovisual Conservation in Culpeper, VA. The contractor shall provide routine and ad hoc repairs, preventive maintenance, remote support, and occasional upgrades to the listed machines and equipment, including flatbed viewing machines, synchronizers, power and manual rewinds, and power and manual splicers (including ultrasonic, cement, and tape).

Please see below for the SF1449 Request for Proposal document 030ADV26R0031 and its attachments for the full details of the requirement and instructions for submitting a proposal.

Questions are due, in writing, no later than April 23, 2026 at 5:00 PM eastern time (UTC-4). Answers to questions will be posted as an amendment to the solicitation. Proposals are due no later than May 11, 2026 at 5:00 PM eastern time (UTC-4).

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