SAM #36C25026Q0491

VA Solicitation for TrackCore RFID Cabinets and Freezer for Cleveland Medical Center

This opportunity involves the procurement of specialized RFID storage solutions for medical implant and tissue tracking at a major VA medical center: - Government Buyer: - Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10 - Primary place of performance: Louis Stokes Cleveland VA Medical Center and associated VA facilities in Cleveland, Ohio - OEMs and Vendors: - TrackCore, Inc. (OEM for all required products) - Vendors must be authorized TrackCore dealers or distributors - Products/Services Requested: - 24 TrackCore TC-130 RFID Intelligent Cabinets (Part Number: TC-130) - 1 TrackCore TC-188 RFID Intelligent Freezer (Part Number: TC-188) - On-site RFID implementation for 25 units (Part Number: RFID-IMP) - Annual service fee for 25 units (includes technical support and maintenance) - Unique/Notable Requirements: - Brand name only: Only TrackCore products are acceptable due to required integration with the VA's Cerner EHR system and VISN 10 standards - All products must be new (no refurbished or used items) - Delivery and installation must be completed within 90 days of order - Includes configuration, integration, technical support, and staff training - Subject to the Buy American Act - Unrestricted competition, but only authorized TrackCore dealers/distributors may bid

Description

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 3 of 12 Combined Synopsis/Solicitation Notice = Required Field Combined Synopsis/Solicitation Notice Page 1 of 12 SUBJECTTrackCore RFID System Cabinets, Cleveland GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE*44131 SOLICITATION NUMBER*36C25026Q0491 RESPONSE DATE/TIME/ZONE04-23-2026 3:00 EASTERN TIME, NEW YORK, USA ARCHIVE15 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDSN SET-ASIDE PRODUCT SERVICE CODE* 6515 NAICS CODE* 541519 CONTRACTING OFFICE ADDRESS Department of Veterans AffairsNetwork Contracting Office (NCO) 106150 Oak Tree Blvd., Suite 300Independence, OH 44131 POINT OF CONTACT* Contract SpecialistJennifer A. Tisdalejennifer.tisdale@va.gov216-447-8010 PLACE OF PERFORMANCE ADDRESSDepartment of Veterans AffairsLouis Stokes Cleveland VA Medical Center10701 East Blvd.Cleveland, OH POSTAL CODE44106 COUNTRY ADDITIONAL INFORMATION AGENCY S URLhttps://www.va.gov/ URL DESCRIPTIONDepartment of Veterans Affairs AGENCY CONTACT S EMAIL ADDRESSjennifer.tisdale@va.gov EMAIL DESCRIPTIONContract Specialist DESCRIPTION Combined Synopsis-Solicitation for Commercial Products and Commercial Services This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ 36C25026Q0491. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC2026-01. This solicitation is unrestricted, under FAR Part 12. The associated North American Industrial Classification System (NAICS) code for this procurement is 541519, Other Computer Related Services Manufacturing with a business size standard of 34 million. The FSC/PSC is 6515. The Department of Veterans Affairs, Network Contracting Office (NCO)10, Louis Stokes Cleveland VA Medical Center 10701 East Blvd., Cleveland, Ohio 44106 is seeking to purchase the following equipment, TrackCore RFID Cabinets and Freezer for the Nursing Service at the Louis Stokes Cleveland VAMC. All interested companies shall provide quotations for the following, Brand Name Only: Supplies/Services requested: Line ItemItem/ProductDescriptionQuantityUnit of Measure 1TC-130RFID Large, TC-130 Intelligent Cabinet24EA 2TC-188RFID Large TC-188 Intelligent Freezer01EA 3RFID-IMPOn-Site RFID Implementation (25 Units)01EA 4RFID Annual Service FeeRFID Annual Service Fee25EA Statement of Work (SOW) Contract Number: Task Order Number: IFCAP Tracking Number: 541-26-1-250-0025 Follow-on to Contract and Task Order Number: Contracting Officer's Representative (COR). Name: Section: Nursing Service; VAMC Cleveland; VISN 10 Address: 10701 East Blvd. Cleveland, Ohio 44106 Phone Number: Fax Number: E-Mail Address: Contract Title. Cleveland VAMC - Purchase, Delivery, Installation, and Implementation of twenty-four (24) TrackCore RFID Cabinets and one (1) TrackCore RFID Freezer. Background. The VA Northeast Ohio Healthcare System (VANEOHS) is requesting the purchase of twenty-four (24) additional TrackCore TC-130 RFID cabinets and one (1) TrackCore TC-188 RFID freezer, On-Site Implementation (1), and RFID Annual Service fee (25) for the expansion of the Implant Coordinator Program. The Facility Implant Coordinator has identified an urgent need to expand the TrackCore RFID cabinets. This expansion is crucial to enhance implant management, ensure regulatory compliance, and improve patient safety. Currently, the limitations of our existing system post significant risks to operational efficiency and patient care. Scope. The purpose of this statement of work (SOW) is to outline the purchase, delivery, installation, and implementation of twenty-four (24) TrackCore RFID cabinets and one (1) TrackCore RFID freezer for the Cleveland VA Medical Center, part of the VA Northeast Ohio Healthcare System. This project involves the allocation of fifteen (15) TrackCore RFID cabinets to the Operating Room (O.R). Three (3) cabinets will be allocated across Angiography, Dental and Cardiology Departments. The remaining six (6) cabinets and one (1) freezer will be allocated to the Ambulatory Surgery Center. The objectives of this project are to enhance inventory management and improve operational efficiency. Ensure compliance with VA policies, regulations, and accreditation standards. Improve patient safety and streamline the management of implantable devices. Specific Tasks. Purchase of TrackCore RFID Cabinets Purchase a total of 24 TrackCore RFID Cabinets (TC-130-2) and 1 TrackCore RFID Intelligent Freezer (TC-188-2). Ensure the cabinets meet all necessary technical specifications and compatibility requirements for the Cleveland VA Medical Center. Installation of TrackCore RFID Cabinets Delivery and installation of 15 TrackCore RFID Cabinets (TC-130-2) in the Operating Room. Delivery and installation of 3 TrackCore RFID Cabinets (TC-130-2) in the Angiography, Dental, and Cardiology departments, with 1 cabinet per department. Delivery and installation of 6 TrackCore RFID Cabinets (TC-130-2) and 1 TrackCore RFID Intelligent Freezer (TC-188-2) in the Ambulatory Surgery Center. Implementation of TrackCore RFID System Configure and integrate the TrackCore RFID cabinets with the existing IT infrastructure. Ensure all RFID tags and supporting hardware are properly installed and operational. Conduct full inventory setup and monitoring system activation. Deliverables: Supply 24 TrackCore RFID cabinets and 1 TrackCore RFID Intelligent Freezer, meeting specified requirements. Provide delivery and installation services, including setup and configuration of cabinets in the specified locations. Configuration and integration of RFID cabinets with facility IT systems. Installation of RFID tags and supporting hardware. Offer technical support during the integration phase and initial usage period. Provide user manuals and technical documentation for the TrackCore RFID system. Training sessions for staff on the operation and maintenance of the RFID cabinets. Performance Monitoring The assigned COR and Cleveland VA Medical Center facility Implant Coordinator will oversee all performance monitoring for this project. They will ensure timely completion and adherence to scope, coordinate with the vendor and internal departments for smooth installation and implementation, and arrange training sessions for relevant staff on the use of the TrackCore RFID system. Security Requirements The vendor will have no access to patient records, data, or VA computer systems. The vendor will work with the Cleveland VA Information Technology (IT) Department to facilitate system integration. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) No GFE or GFI will be furnished to the vendor for this contract. Other Pertinent Information or Special Considerations Vendor must have specialized experience with TrackCore RFID products and related services. Identification of Possible Follow-on Work: System expansion/upgrades, software enhancements, training, hardware upgrades, technical support, workflow services. Identification of Potential Conflicts of Interest (COI): None known. Identification of Non-Disclosure Requirements: No sensitive or proprietary information involved. Packaging, Packing and Shipping Instructions: Items shipped to Cleveland VAMC Warehouse, 10701 East Blvd, Cleveland, OH 44106. Inspection and Acceptance Criteria: Successful installation, system integration, staff training, and system functionality validation. Risk Control Low risk regarding patient safety and infection control. Potential risks include delays, technical issues, staff training challenges. Place of Performance VA Northeast Ohio Healthcare System (VANEOHS)Louis Stokes Cleveland VA Medical Center10701 East Blvd Cleveland, OH 44106VA Ambulatory Surgery CenterCleveland VA Clinic - Superior8901 Superior AvenueCleveland, Ohio 44106 Period of Performance Based on award date/time. Delivery/Installation: 90 Days ARO. Sole Source Justification LSCVAMC requests the purchase of 24 RFID cabinets and 1 freezer for the expansion of the Implant Coordinator Program. Equipment must integrate with current hospital systems. Objectives include enhancing inventory management, compliance, and patient safety. The equipment must be brand name only, with no substitutes. Statutory Authority Permitting Other than Full and Open Competition (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Requirements per 41 USC §3304(a)(1); BRAND NAME ONLY (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) (4) International Agreement per 41 USC §3304(a)(4) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) (6) National Security per 41 USC §3304(a)(6) (7) Public Interest per 41 USC §3304(a)(7) Market Research and Justification The manufacturer confirmed one SDVOSB distributor. The items can be purchased through the manufacturer or distributor. A combined synopsis will be posted. Market research indicates no other sources can meet the requirements. Products are made in the USA, and the Buy American Act applies. Sources Interested in Acquisition Sources will be listed after the synopsis. Actions to Overcome Barriers to Competition If this procurement recurs, market research will be conducted to identify capable sources. Quote Submission Deadline Quotes must be received by April 23, 2026, 3:00 PM EST. Email to Jennifer.Tisdale@va.gov, referencing solicitation # 36C25026Q0491. Late quotes will be non-responsive. Questions and Contact Questions should be addressed to Jennifer A. Tisdale, Contract Specialist, at jennifer.tisdale@va.gov. Delivery Schedule 90 Days ARO or earlier after receipt of order. Place of Performance/Delivery Louis Stokes Cleveland VAMC10701 East Blvd.Cleveland, Ohio 44106 FAR Provisions and Clauses Available at http://acquisition.gov/comp/far/index.html FAR 52.203-16 FAR 52.203-17 FAR 52.212-1 FAR 52.212-2 FAR 52.212-4 FAR 52.232-40 FAR 52.233-2 VAAR 852.203-70 VAAR 852.212-71 VAAR 852.232-72 VAAR 852.233-70 VAAR 852.233-71 Evaluation Factors Responses will be evaluated based on price, technical/quality, and past performance. The most advantageous response will be selected. Terms and Conditions Quotes must include a statement regarding acceptance of terms and conditions. Late submissions will be treated per FAR 52.212-1(f). Point of Contact Jennifer A. TisdaleContract SpecialistNCO 10Office: 216-447-8010Email: jennifer.tisdale@va.gov Additional Links: Department of Veterans Affairs

View original listing