California eProcure #RFQ 10211040

Historic Aerial Film Scanning and Indexing Services for California DWR

This opportunity from the California Department of Water Resources (DWR) seeks a contractor to digitize and index a large collection of historic aerial film exposures. - Government Buyer: - California Department of Water Resources (DWR), under the California Natural Resources Agency, Division of Business Services - Scope of Work: - Digitize approximately 69,500 exposures of historic aerial film (9x9 and 9x18 formats, both black and white and color) - Scanning resolution must be at least 12.5 micron/2032 dpi - Handle fragile, irreplaceable film with care, including climate-controlled storage (58-62°F) and secure transportation - Index scanned images using DWR's database system - Deliver digital files (TIFF uncompressed), metadata, calibration files, and documentation of equipment/methods to DWR's AWS location - Return all original film to DWR after scanning - Unique Requirements: - Contractor must provide film pickup, temporary storage, and return in 3-month intervals or sooner - All work must comply with DWR's IT and personal services provisions - DVBE (Disabled Veteran Business Enterprise) participation is optional, with incentives available - No specific OEMs or vendors are named; contractor may use any suitable scanning equipment meeting technical requirements - Estimated contract value is up to $500,000, with a possible 10% increase for unanticipated tasks - Place of performance includes contractor's facility for scanning and storage, with pickup and return at DWR's Elk Grove location

Description

The California Department of Water Resources (DWR) is seeking a contractor to scan and index historic aerial film. The contractor will follow DWR procedures and use the same database indexing system to track the film library. Responsibilities include managing transportation of the film, careful handling of the fragile historic film, converting it to digital format per DWR specifications, and returning both digital files and original film to DWR. The contract term is anticipated from June 1, 2026, through May 31, 2029.

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