California eProcure #SS-01-26

Shuttle Transportation Services for OC Fair & Event Center, Costa Mesa, CA

This opportunity involves providing shuttle transportation services for the OC Fair & Event Center in Costa Mesa, California, supporting the annual OC Fair, Imaginology, and year-round events. - Government Buyer: - 32nd District Agricultural Association (OC Fair & Event Center), State of California, Department of Food & Agriculture, Division of Fairs & Expositions - OEMs and Vendors: - No specific OEMs or vehicle manufacturers are named; bidders must own and operate their shuttle vehicles - Products/Services Requested: - Shuttle transportation services between designated lots (Orange Coast College Lot E, Orange County Fair Lot E, Davis Magnet School Lot, and potential offsite locations) and the fairgrounds - ADA-compliant shuttle vehicles (minimum two required) - Up to 12 shuttle vehicles onsite during peak times, with up to 10 on route - Estimated 2,875 service hours per location annually; five-year cumulative total of 13,775 hours for OC Fair and 600 hours for year-round events - Hourly shuttle services for interim events and contingency for additional approved services - Unique or Notable Requirements: - All vehicles must be ADA-accessible; motorcoaches and school buses are not permitted - Contractor must provide all personnel, equipment, and supplies, including onsite supervision and two-way communication - Contractor must possess all required transportation licenses (TCP and others) and cannot subcontract vehicle operations - Flat hourly rate for all services, including standby vehicles - Technology such as GPS tracking or real-time dispatch systems is not required or permitted - Single award to the lowest responsive bid; Disabled Veteran Business Enterprise (DVBE) incentive available but not mandatory

Description

The 32nd District Agricultural Association is soliciting bid proposals for shuttle services at the OC Fair & Event Center in Costa Mesa, California. The contract term is from June 15, 2026, through June 14, 2028, with three one-year options. The service includes providing shuttle transportation during the OC Fair and other year-round events, with specific routes and operational hours defined. Bidders must submit proposals electronically by April 17, 2026, and meet all requirements outlined in the Invitation for Bid (IFB) SS-01-26.

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