City of Laredo Ionwave #Informal RFP Inventory Platform (Informal RFP Inventory Platform - LCVB)

Cloud-Based Inventory Management Platform for Laredo CVB

The City of Laredo Convention & Visitors Bureau (CVB) is seeking proposals for a cloud-based inventory management platform to modernize and centralize inventory tracking across multiple CVB-operated locations. - Government Buyer: - City of Laredo, Convention & Visitors Bureau (CVB), Financial Services Office - OEMs and Vendors: - No specific OEMs or vendors are named; open to all qualified providers of SaaS inventory management solutions - Products/Services Requested: - Cloud-based, vendor-hosted inventory management platform (SaaS) - Web and mobile access - Multi-location tracking (at least 6 sites) - Barcode scanning - Role-based access for approximately 12 users - Inventory alerts and order fulfillment tracking - Integration with Square for inventory and sales synchronization - Management of approximately 500 SKUs (promotional materials and merchandise) - Implementation and onboarding services - Data setup and limited migration from spreadsheets/manual records - Staff training and onboarding support - Ongoing technical support - Unique or Notable Requirements: - Platform must be fully vendor-hosted (SaaS) - Integration with Square is mandatory - Implementation preferred within 60-90 days of contract start - Contract term: 5 months initial, with two optional one-year extensions - Local vendor preference applies (5% per city ordinance) - Proposals evaluated on best value (price and other factors) - Locations: - Main CVB office: 5512 Thomas Ave, Laredo, TX 78041 - City Hall (billing): PO Box 210, Laredo, TX 78042

Description

The City of Laredo is soliciting proposals through an Informal Request for Proposal (RFP) for an Inventory Platform specifically for the Laredo Convention and Visitors Bureau (LCVB). The procurement encourages electronic or in-person bid submissions and emphasizes a 5% local vendor preference. The contract award will be based on best value considering price and other factors, in accordance with Texas Local Government Code. Vendors must submit a Conflict of Interest Questionnaire as part of their bid. The deadline for submission is April 22, 2026, with a question cutoff on April 20, 2026.

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