New Fairfield Free Public Library Granicus #2026-27-PWD2

HVAC Preventive Maintenance & Repair Services for Town of New Fairfield Facilities

The Town of New Fairfield, CT is seeking bids for comprehensive HVAC preventive maintenance and repair services across 13 municipal facilities. - Government Buyer: - Town of New Fairfield, Department of Public Works, Finance Department, Purchasing Agent - Scope of Work: - Preventive maintenance and repair services for HVAC systems at firehouses, police department, library, town hall, senior center, public works, communication towers, and other town-owned locations - Services include semi-annual inspections, cleaning, repairs, emergency 24/7 service with a 2-hour response time, and replacement parts - Contractors must provide all materials, labor, equipment, tools, and supplies - Emergency service must be available 24/7 with a maximum 2-hour response window - Contractors must hold appropriate licenses - Products/Services Requested: - Preventive maintenance and repair for a variety of HVAC equipment (boilers, furnaces, chillers, air handlers, ductless split systems, Bard Wall Mount units, etc.) - Service is required at 13 specific municipal locations - Unique/Notable Requirements: - Firm pricing for the first contract year; price adjustments allowed for renewal periods with documentation - Options to renew for up to two additional one-year periods - Minority- and women-owned business participation encouraged - Mandatory pre-bid meeting - OEMs and Vendors: - No specific OEMs or vendors are mandated, but Bard Wall Mount Model # WA372-A05EPXXX is referenced for communication towers - Locations: - All work performed at designated municipal facilities throughout New Fairfield, CT

Description

The Town of New Fairfield's Finance Department is soliciting proposals for HVAC preventive maintenance and repair services. The contract involves furnishing all materials, labor, equipment, tools, and supplies necessary to maintain and repair heating and air conditioning systems within designated areas of New Fairfield, CT. A mandatory pre-bid meeting is scheduled for April 21, 2026, and proposals must be submitted by April 30, 2026. The solicitation includes detailed specifications and standard bid and contract terms and conditions.

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