City of Los Banos #City Council Chambers A/V Upgrade

City of Los Banos Council Chambers Audio/Visual System Upgrade and Support

The City of Los Banos is upgrading the audio/visual (A/V) system in its City Hall Council Chambers to enhance meeting presentation, broadcasting, and accessibility. - Government Buyer: - City of Los Banos, Information Technology Department, City Council Chambers at 520 J Street, Los Banos, CA - OEMs and Vendors Mentioned: - Existing equipment includes BeyerDynamic microphones, Sony cameras, Crown amplifiers, and Cisco network switches - Bids received from: 3D Datacom, Quality Sound Systems Integration, Avidex, TV Pro Gear, Matrix Audio Visual Designs, Inc. - Products/Services Requested: - Complete A/V system upgrade including: - Gooseneck microphones with voting buttons (7 for dais seats, 8 for staff seats) - Audio amplification and mix-minus loudspeakers - Remote-controlled HD pan-tilt-zoom cameras - Large displays: three 80-inch TVs for the dais, one 50-inch TV for the lobby - Network integration (Cisco standard), support for Apple devices, and future voting/agenda display systems - Replacement of existing Crown cd1000 amplifier and possible abandonment of Elmo MV-3000XG document camera - Optional wireless A/V control touch panel (iPad) - Services: - Design, installation, and deployment of all equipment and infrastructure - First-year support and maintenance (repair/replacement of all equipment, hardware, wiring, and infrastructure) - Training for City IT staff - Warranty and ongoing support options - Low-voltage and electrical work (C-7 and C-10 certifications required) - Unique/Notable Requirements: - Integration with Comcast and AT&T broadcast appliances - ADA accessibility for staff - Compliance with prevailing wage and bonding requirements - Support for future expansion (voting/agenda systems) - All deployment costs included; vendor responsible for all labor, materials, and incidentals - Place of Performance: - City Council Chambers, City Hall, 520 J Street, Los Banos, CA 93635 (including A/V control room and server closet)

Description

The City of Los Banos is soliciting sealed bids for upgrading the audio and visual system in the City Hall Council Chambers. The project includes furnishing all materials, equipment, tools, labor, and incidentals necessary to replace the current presentation and broadcasting equipment with upgraded systems. The scope covers design, deployment, and first-year support of the new A/V system, including enhanced audio amplification, video display upgrades, and integration with existing infrastructure. Bids are due by July 3, 2017, with a pre-bid meeting held on June 9, 2017.

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