Minnesota Supplier Systems #2000018198

Minnesota IT Services Conference Venue and Event Services Solicitation

This opportunity seeks a qualified venue and service provider to host the Minnesota IT Services (MNIT) Training and Professional Development Conference for Managers and Supervisors near St. Paul, MN. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement (Admin/State Procurement) - Minnesota IT Services (MNIT) - OEMs and Vendors: - No specific OEMs or vendors are named; open to qualified conference facilities and service providers - Products/Services Requested: - Conference facility rental within 20 miles of MNIT Central Office (600 Robert St. N., St. Paul, MN 55146) - Meeting rooms, registration area, general session room, lactation room, prayer room - Tables, chairs, podium, stage, risers, easels, and instructor table - Audio-visual equipment: LCD projectors, wireless presenter, microphones (table, floor, handheld, lavalier), mixer system, sound equipment, large screens - Wi-Fi access and electrical access throughout - Parking for attendees; shuttle service if parking is not adjacent (within one-quarter mile) - Catering for approximately 400 attendees - Breakfast, lunch (buffet or plated), afternoon break, all-day beverage service - Dietary accommodations (vegan, gluten-free, dairy-free) - Professional conference management and on-site technical support - Compliance with Minnesota's diversity and inclusion goals - Unique/Notable Requirements: - Facility must provide a lactation room and a prayer room - Shuttle service required if parking is not within one-quarter mile of the venue - All costs must be detailed in the price schedule - Facility inspection and proof of insurance required - Compliance with COVID-19 guidelines and health/safety standards - Proposals must be submitted electronically via the SWIFT portal - Estimated Attendance: - Approximately 400 managers and supervisors - Period of Performance: - Main event scheduled for October 8, 2026 (with some references to 2027) - Contract term from June 1, 2026, to January 31, 2027, with an option to extend up to 12 months

Description

This solicitation is a Request for Proposal issued by the State of Minnesota for the Minnesota IT Services (MNIT) Training and Professional Development for Managers and Supervisors Conference scheduled for October 8, 2026. The procurement aims to establish a contract for hosting the conference at a venue within 20 miles of the MNIT Central Office in St. Paul, MN, accommodating approximately 400 attendees. The contract term is from June 1, 2026, to January 31, 2027, with an option to extend up to 12 months. Proposals must be submitted electronically via the SWIFT portal by May 5, 2026.

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